SKILLSPEDIA-EOI-MID-DAY-MEAL

Tender for Selection of NGO/CSO for Preparation and Supply of Food Under PM POSHAN (Mid-Day Meal) Yojana at Rajkot Municipal Corporation

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Skill Development Tender Summary:

Introduction

The Raikot Municipal Corporation invites proposals from eligible NGOs/CSOs for the implementation of the PM POSHAN (Mid-Day Meal) Yojana. This initiative aims to provide nutritious, hot-cooked meals to school children (ages 6-14) in government, government-aided, and local body schools. The selected organization will be responsible for meal preparation, transportation, and ensuring compliance with food safety and nutritional standards.

This tender emphasizes quality, hygiene, and nutritional value, with a preference for NGOs willing to contribute additional resources for enhanced meal quality. The contract will be awarded based on a Quality and Cost-Based Selection (QCBS) method, prioritizing technical strength and voluntary financial contributions over the lowest bid.

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Objectives

The key objectives of this tender are:

  1. Nutritional Support: Provide wholesome meals meeting prescribed calorie and protein requirements.
  2. Education Enhancement: Increase school enrollment, retention, and reduce dropout rates.
  3. Social Equity: Promote inclusivity by reducing caste, class, and gender disparities in education.
  4. Health & Hygiene: Ensure food safety, cleanliness, and adherence to FSSAI standards.
  5. Emergency Support: Extend nutritional aid to children in drought-affected areas during summer vacations.
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Key Dates

EventDateTime
Last Date for Pre-Bid Queries12/06/2025–
Pre-Bid Meeting12/06/202511:00 AM
Last Date for Online Bid Submission26/06/202518:10 Hrs
Last Date for EMD + Tender Fee + Hard Copy Submission30/06/202518:10 Hrs
Technical Bid Opening01/07/202511:00 AM
Financial Bid OpeningTo be announced–

Venue for Pre-Bid Meeting:
Office of the Deputy Collector, PM Poshan Scheme, Rajkot Municipal Corporation, Room No. 10, First Floor, Dr. Ambedkar Bhavan, Dhebar Road, Corporation Chowk, Rajkot – 360001.

EMD (Earnest Money Deposit)

  • Amount: ₹23,19,206 (Twenty-Three Lakh Nineteen Thousand Two Hundred Six Only).
  • Mode: Demand Draft/Bank Guarantee in favor of “Nayab Collector Shri Madhyan Bhojan Yojna”, payable at Bank of Baroda, Dhebar Road Branch, Rajkot.
  • Refund: EMD will be returned to unsuccessful bidders after contract award. The successful bidder’s EMD will be refunded upon submission of a Performance Bank Guarantee (10% of contract value – ₹77,30,687 approx.).

Tender Fees

  • Amount: ₹5,000 (Non-refundable).
  • Payment Mode: Demand Draft in favor of “Nayab Collector Shri Madhyan Bhojan Yojna”, payable at Bank of Baroda, Dhebar Road Branch, Rajkot.

Scope of Work

The selected NGO/CSO will:

  1. Meal Preparation: Supply hot-cooked meals meeting nutritional norms (525 kcal/12g protein for primary, 742.5 kcal/20g protein for upper primary).
  2. Centralized Kitchen Setup: Establish and maintain a hygienic, FSSAI-compliant kitchen.
  3. Transportation: Deliver meals in insulated containers within 40 km, maintaining a “hot chain.”
  4. Quality Compliance: Use AGMARK/FSSAI-certified ingredients, FIFO inventory, and regular lab testing.
  5. Staff Training: Ensure cooks/helpers follow hygiene protocols (gloves, aprons, medical checks).
  6. Reporting: Submit monthly utilization reports on food grains, funds, and beneficiary count.

Eligibility Criteria for NGOs/CSOs

  1. Registration: Must be registered under the Societies Registration Act/Public Trust Act for at least 2 years.
  2. FSSAI License: Mandatory for food safety compliance.
  3. Financial Stability: Minimum turnover of ₹50 lakh/year (ITR proofs for last 3 years required).
  4. Experience: Prior experience in centralized kitchen operations (preferably under MDM or govt. schemes).
  5. Infrastructure: Own/leased kitchen facility, transport fleet (20+ insulated vehicles preferred).
  6. No Discrimination Policy: Must not promote religious/caste-based practices.

Selection Criteria

Technical Evaluation (60% Weightage)

  • Registration & Compliance (10 Marks): Income Tax 12A, 80G, PF/ESI, FSSAI, etc.
  • Experience (25 Marks): MDM/Govt. food supply projects (5 years = 15 marks).
  • Financial Strength (10 Marks): Turnover ≥₹50 lakh/year.
  • Infrastructure (15 Marks): Land, lab, transport, automation.
  • Minimum Qualifying Score: 60/100.

Financial Evaluation (40% Weightage)

  • Extra Contribution (50 Marks):
  • Additional calories/protein (max 25 marks).
  • Extra funding per meal (max 25 marks).
  • Preference to “H1”: NGOs offering higher contributions over “L1” (lowest bidder).

Empanelment Procedure

  1. Bid Submission: Online via nprocure.com (Cover 1: EMD, Cover 2: Technical, Cover 3: Financial).
  2. Evaluation: Bid Evaluation Committee (BEC) assesses technical & financial bids.
  3. Award: Contract issued to the highest-scoring NGO (60% technical + 40% financial).
  4. Contract Duration: 3 years (renewable annually based on performance).

Eligible Beneficiaries

Children aged 6–14 years studying in:

  • Government schools
  • Government-aided schools
  • Local body schools
  • NCLP schools

Total Target to be Trained

  • Working Days: 240 days/year.
  • Meals/Day: As per school enrollment (food grains allocated per child: 180g primary, 265g upper primary).

Funding & Payment Terms

  1. Cooking Cost: Reimbursed by the government as per norms.
  2. Food Grains: Supplied via FCI godowns.
  3. Payment Cycle: Monthly, based on verified reports.
  4. Taxes: GST/Service Tax borne by the government.

Submission Details

  • Online Portal: https://nprocure.com
  • Hard Copy Address:
    Office of the Deputy Collector, PM Poshan Scheme, Rajkot Municipal Corporation, Room No. 4, Above Aadhar Center, Dr. Ambedkar Bhavan, Dhebar Road, Rajkot – 360001.
  • Supercription: “Tender Document Submission for Implementing Agency for Mid-Day Meal Programme – Rajkot Municipal Corporation.”

Other Terms & Conditions

  • Penalties: For substandard meals/delays (cost recovery + blacklisting).
  • Arbitration: Disputes resolved under the Indian Arbitration Act, 1996.
  • Termination: 3-month notice by NGO; 30-day notice by government.
  • Assets: Permanent assets acquired via grants must be returned post-contract.
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