Key Information at a Glance
| Field | Details |
|---|---|
| 1. State | Haryana |
| 2. Issuing Authority | Executive Officer, Municipal Council Kalka |
| 3. Title of Tender/RFP | Expression of Interest (EOI) for Conducting Information, Education and Communication (IEC) activities in the area under the jurisdiction of Municipal Council, Kalka under Swachh Bharat Mission (Urban)-2.0 |
| 4. Value of the Tender | Not explicitly mentioned (bidders to quote monthly rate; total for 12 months to be calculated) |
| 5. Tender Fee | ₹5,000 (Bid document fee) + ₹1,180 (E-service fee) = ₹6,180 (Non-refundable) |
| 6. EMD (Earnest Money Deposit) | ₹80,000 (Rupees Eighty Thousand only) |
| 7. Last Date of Submission | 10th April 2026 |
| 8. Time of Submission | Till 11:00 AM |
| 9. Mode of Submission | Online via https://etenders.hry.nic.in |
| 10. Download Tender/EOI | DOWNLOAD EOI Available from 03.04.2026 (5:00 PM) onwards on the above portal |
Detailed Summary of the EOI
1. Background & Objective
- Issuing Authority: Municipal Council, Kalka (Haryana).
- Population: 2.25 Lakh (31 wards) as per Census 2011.
- Waste Generation: ~119 TPD (Tonnes Per Day) of solid waste.
- Objective: To achieve scientific solid waste management, source segregation, and the 3Rs principle (Reduce, Reuse, Recycle) through intensive behavior change activities under SBM-U 2.0.
- Target: Focusing on segregation of waste at source, home composting, alternatives to Single-Use Plastics (SUPs), no burning of waste, and promotion of RRR (Reduce, Reuse, Recycle) Centers.
2. Eligible Bidders (Eligibility Criteria)
Only the following types of organizations are eligible:
- Non-Profit Organizations (NPOs), specifically:
- Societies
- Trusts
- Section 8 Companies (under Companies Act)
Minimum Eligibility Conditions:
- At least 3 years old registration.
- Not blacklisted by any Urban Local Body (ULB) in India.
- Registered on the Darpan Portal of Govt of India.
- Must have PAN and ISO registration.
- Must have conducted similar IEC activities including SBM with at least 1 ULB in Haryana.
- Must have audited balance sheets for the last 3 years (2022-23, 2023-24, 2024-25).
- Minimum annual turnover of ₹40 Lakhs.
- Relevant experience in IEC, CB (Capacity Building), waste management, etc.
3. Scope of Work & Key Deliverables
The selected NPO will be responsible for (duration: 12 months, extendable up to 24 months):
- IEC Activities:
- Door-to-door behavior change and IPC (Inter-Personal Communication) activities.
- Radio Jingles (10 master versions, 5 minutes/day broadcasting for 100 days).
- Nukkad Natak (5 events per month).
- Documentary film (5 minutes master duration as per DAVP rates).
- Digital van / outdoor branding (5,000 sq. ft. flex, 10,000 sq. ft. wall paintings).
- Pamphlets (50,000 multi-colored glossy), posters (5,000 A3 size).
- Support Activities:
- Surveys, gap analysis, rapport building to achieve zero-waste wards.
- Skilling/up-skilling stakeholders through sensitization workshops (3 workshops/seminars per month).
- Support in developing a “Best out of Waste – Eco Park”.
- Handholding support for setting up & operation of RRR Centers.
- Distribution of certificates, awards, refreshments.
- Project Staff to be Deployed:
- Programme Manager (1) – PG in Social/Environment Sciences/Engineering.
- Technical Consultant (1)
- Community Mobilizers (4) – 12th pass or above.
- Graphic Designer cum Media Manager (1) – B.Tech with relevant experience.
4. Project Duration & Payment Terms
- Duration: 12 months from the date of agreement (extendable by mutual consent for 24 more months).
- Payment: Monthly basis on submission of invoices.
- No cost variation/price escalation during the contract period.
- Bid Validity: 90 days from submission date.
5. Bid Evaluation & Selection Method (QCBS)
The selection will be based on Quality cum Cost-Based Selection (QCBS) :
- Technical Proposal Weightage: 80%
- Financial Proposal Weightage: 20%
Technical Evaluation Criteria (100 marks converted to 80% weight):
- Approach & Methodology (30 marks): Plan for 100% source segregation.
- Previous Experience (30 marks): SWM experience, years of establishment, manpower, Haryana geography preference.
- Project Presentation (40 marks): Communication strategy, behavior change tools, action plan.
Financial Score Formula: Sf = 100 x (Lowest bid / Bid under consideration)
Total Weighted Score = (Technical Score × 0.8) + (Financial Score × 0.2)
6. Important Terms & Conditions
- EMD: ₹80,000 (refundable for unsuccessful bidders; retained for successful bidder until agreement execution).
- Tender Fee: ₹6,180 (non-refundable even if tender is cancelled).
- Agreement: Successful bidder must sign an agreement with MC Kalka.
- Cancellation: Authority reserves the right to cancel any or all EOIs without assigning any reason.
- GST Exemption: Awareness/IEC activities under SBMU are exempted from GST.
- Blacklisting: Any breach of code of integrity (bribery, collusion, misrepresentation) can lead to debarment for up to 3 years.
7. Submission Process (Online)
- Portal: https://etenders.hry.nic.in (mandatory sign-up/create user account).
- Two-cover system:
- Cover 1 (Technical): Pre-qualification, eligibility documents, approach, experience, project team details, annexures (I-IV).
- Cover 2 (Financial): Financial proposal (Annexure V) – only opened for technically qualified bidders.
- Payment: Online via Internet Banking, RTGS, or NEFT Challan.
8. Required Documents (to be uploaded)
- Covering letter on letterhead.
- Tender Fee & EMD payment proof.
- Tender Form (Annexure-II).
- Bidder’s Authorization Certificate (Annexure-II).
- Self-Declaration (Annexure-III) – regarding blacklisting, solvency, code of integrity.
- Certificate of Conformity/No Deviation (Annexure-IV).
- Financial Proposal (Annexure-V).
- Registration certificates (Trust/Society/Section 8), PAN, ISO, Darpan registration.
- Audited balance sheets (3 years).
- Experience certificates (similar IEC/SBM work with Haryana ULB).
9. Key Dates & Timelines
| Activity | Date & Time |
|---|---|
| Tender Download Start Date | 03.04.2026 (5:00 PM) |
| Bid Submission Start Date | 03.04.2026 (5:00 PM) |
| Bid Submission Closing Date | 10.04.2026 (11:00 AM) |
| Bid Opening Date & Time | 10.04.2026 (3:00 PM) |
| Venue for Opening | Office of Executive Officer, MC Kalka |
10. Contact Information
- Office: Executive Officer, Municipal Council Kalka, Old Kasauli Road, Kalka, Haryana – 133302.
- Phone: 01733-220818
- Email: Eo-kalka@ulbharayana.gov.in
IMPORTANT DISCLAIMER: This post contains a summary generated by Artificial Intelligence (AI) for informational purposes only. SKILLSPEDIA.IN is a private entity and is not affiliated with any government agency. Document Access: To facilitate easy download, we may provide a backup copy of the tender document via Google Drive. Please note that the Tender Authority may issue updates (Corrigendums) at any time which may not be reflected in our copy. User Duty: Always verify details and check for updates on the Official Tender Website before bidding. We accept no liability for discrepancies or outdated information.