Key Information at a Glance
| Field | Details |
|---|---|
| 1. State | Madhya Pradesh (Project Location) |
| 2. Issuing Authority | Hindustan Copper Limited (HCL), Malanjkhand Copper Project (MCP), under the Ministry of Mines, Govt. of India |
| 3. Title of Tender/RFP | Specialized Defensive Driving Training Programme for Underground workers for One Year |
| 4. Value of the Tender | Estimated Bid Value: ₹5,19,200 (including GST, as per GeM portal) |
| 5. Tender Fee | NIL |
| 6. EMD (Earnest Money Deposit) | ₹10,400 |
| 7. Last Date of Submission | 20-04-2026 |
| 8. Time of Submission | 15:00:00 (3:00 PM) |
| 9. Mode of Submission | Online via Government e-Marketplace (GeM) Portal (gem.gov.in) |
| 10. Download Tender/EOI | DOWNLOAD TENDER Bid Number GEM/2026/B/7390072 on the GeM portal |
Detailed Summary of the Tender (EOI/RFP)
This document is a Bid Document / Tender Enquiry (RFQ) issued by Hindustan Copper Limited (HCL) for specialized safety training services at its Malanjkhand Copper Project in Madhya Pradesh.
1. Core Objective & Scope of Work
The primary objective is to conduct a “Specialized Defensive Driving Training Programme” to develop a proactive safety mindset among drivers and equipment operators, specifically for challenging underground and open-pit mining conditions.
Key Scope Details:
- Training Mode: Offline (at the buyer’s location – Malanjkhand Copper Project).
- Training Frequency: Quarterly (4 batches per year).
- Duration per Training: 5 full working days (8 hours/day).
- Batch Size: Approximately 35 participants per batch.
- Total Trainees: Approx. 140 participants over the year.
- Target Audience: Light Motor Vehicle (LMV) drivers, Heavy Motor Vehicle (HMV) drivers, and other vehicle/equipment operators (both departmental and contractual).
- Trainers: Minimum of two qualified trainers/faculty members per programme.
- Deliverables: Training materials, participant handouts, and certificates of successful completion for all attendees.
- Facilities Provided by HCL: Training classroom with projector, sound system, whiteboard, and free boarding/lodging/transportation for the training agency.
2. Key Eligibility & Pre-Qualification Criteria (PQC)
Bidders must strictly meet the following criteria:
- Past Experience: Must have successfully completed defensive driving training in at least 02 (two) Mines.
- Similar Services Experience: 7 Years of past experience providing similar services to a Central/State Govt Organization or PSU.
- Documentary Proof: Must submit Work Order copies and Work Completion Certificates (preferably as per Appendix-I) or payment advices mentioning the order number.
- Financial Evidence: Turnover certificate/Balance Sheet duly certified by a Chartered Accountant with a UDIN number.
- No Blacklisting: Declaration that the firm has not been barred by HCL in the last 3 years and no arbitration case is pending against them with HCL.
3. Financial & Commercial Information
- Contract Period: 1 Year (12 months) from the date of award/work order acceptance.
- Bid Validity: 180 days from the date of bid opening.
- Performance Security (Security Deposit): 10% of the total Work Order value (including GST).
- 5% to be deposited within 30 days of issue of LoI/Work Order.
- Remaining 5% to be recovered from progressive bills @10% per RA Bill.
- Price Quotation: Rates are firm & fixed. No price escalation will be allowed. Price bid must be inclusive of all taxes, duties, etc.
- Payment Terms: 100% eligible payment within 30 days after successful completion of each training programme, post-deductions (e.g., TDS).
- Liquidated Damages (LD): 0.5% per week of delay, subject to a maximum of 10% of the total awarded value.
- Option Clause: HCL reserves the right to increase or decrease the contract quantity/duration by up to 25%.
4. Important Bid Process Rules
- Bid Type: Two Packet Bid (Techno-Commercial & Price Bid).
- EMD Exemption: Only MSEs (Service Providers, not traders) and Startups may be eligible for EMD exemption as per GeM GTC, but must submit valid supporting documents. No automatic exemption.
- MSE Purchase Preference: MSEs quoting within L1+15% price band can be awarded 100% of the order quantity if they agree to match the L1 price.
- Technical Clarification Time: 2 days allowed for technical clarifications during evaluation.
- Minimum Bids to Avoid Auto-Extension: 3 bids.
- Jurisdiction: Any disputes will have jurisdiction of the court in Dist. Balaghat (M.P.). Arbitration will be as per the Arbitration and Conciliation Act, 1996, with the venue at Malanjkhand.
5. Special Conditions & Compliance
- Acceptance of Terms: Submitting a bid implies the bidder accepts all terms. A signed certification of acceptance (Annexure VI) must be uploaded, else the offer may be rejected.
- Bank Guarantee: GeM’s ePBG format is NOT acceptable. Bidders must use HCL’s prescribed format for Bank Guarantees, which must be submitted via SFMS (Structured Financial Messaging System).
- Labour Laws: The contractor must fully comply with all applicable labour laws (Minimum Wages Act, PF Act, Contract Labour Act, etc.), maintain statutory registers, and ensure timely wage disbursement.
- Taxation (GST): The contractor must be GST registered, submit GST-compliant invoices, and ensure HCL can avail Input Tax Credit. Any loss of credit due to contractor default will be recovered from them.
- Risk & Cost: If the contractor fails to perform, HCL reserves the right to get the work done from another agency at the defaulting contractor’s risk and cost.
- Force Majeure: Standard force majeure clause covering war, floods, epidemics, strikes, etc., with a 60-day period after which either party may terminate.
6. Termination & Foreclosure
HCL has broad rights to terminate the contract in part or full without assigning any reason. Termination can also occur due to default (delay, poor performance, insolvency) or foreclosure (reducing scope). Upon termination, HCL can forfeit the security deposit and recover any additional costs from the contractor.
Summary of Attachments/Formats Required:
- Annexure II: Mandate Form for Electronic Payment (RTGS).
- Proforma of Bank Guarantee for Security Deposit (HCL’s specific format).
- Annexure V: Declaration of no barring/arbitration cases.
- Annexure VI: Certification of acceptance of all T&Cs.
- Appendix I: Preferred contents for Work Completion Certificate.
IMPORTANT DISCLAIMER: This post contains a summary generated by Artificial Intelligence (AI) for informational purposes only. SKILLSPEDIA.IN is a private entity and is not affiliated with any government agency. Document Access: To facilitate easy download, we may provide a backup copy of the tender document via Google Drive. Please note that the Tender Authority may issue updates (Corrigendums) at any time which may not be reflected in our copy. User Duty: Always verify details and check for updates on the Official Tender Website before bidding. We accept no liability for discrepancies or outdated information.