Key Information (At a Glance)
| Heading | Details |
|---|---|
| 1. State | Madhya Pradesh |
| 2. Issuing Authority | Office of the Municipal Council, Makdon (Dist. Ujjain) |
| 3. Title of Tender/RFP | Selection of Agencies for conducting Solid Waste Management related IEC and Public Awareness Activities in all wards for Municipal Council Makdone (also referred to as “Conducting IEC Activities for creating awareness at Makdone City to support Swachh Bharat Mission”) |
| 4. Value of the Tender | ₹10 Lakh (10.00 Lac) |
| 5. Tender Fee (Cost of Bid Document) | ₹2,000 |
| 6. EMD (Earnest Money Deposit) | ₹10,000 |
| 7. Last Date for Bid Submission (Online End Date) | 14/04/2026 |
| 8. Time of Submission (Online End Time) | 05:30 PM |
| 9. Mode of Submission | Online via https://www.mptenders.gov.in (Three Envelope System: Envelope A – EMD, Envelope B – Technical Proposal, Envelope C – Financial Proposal). Physical submission of scanned copies is also required. |
| 10. DOWNLOAD Tender/EOI | DOWNLOAD TENDER Available online at https://www.mptenders.gov.in from 31/03/2026 (11:00 AM) to 14/04/2026 (05:00 PM) |
Detailed Summary of the RFP / NIT (NIT No./2026/430)
1. Basic Overview
- Objective: To select an agency for conducting Information, Education, and Communication (IEC) activities and public awareness campaigns to support the Swachh Bharat Mission (SBM) under Swachh Survekshan 2026-27 in Makdone City, Ujjain District.
- Contract Period: 12 months.
- Contract Value: ₹10,00,000 (Ten Lakh Rupees).
- Eligible Contractors: Class ‘C’ and above.
2. Key Dates & Deadlines (as per Page 1 & 3)
| Activity | Date & Time |
|---|---|
| Online Tender Purchase Start Date | 31/03/2026, 11:00 AM |
| Online Tender Purchase End Date | 14/04/2026, 05:00 PM |
| Online Bid Submission End Date | 14/04/2026, 05:30 PM |
| Mandatory Proposal (Envelope A) Open | 16/04/2026, 11:00 AM |
| Technical Proposal (Envelope B) Open | 16/04/2026, 11:15 AM |
| Financial Bid (Envelope C) Open | 16/04/2026, 11:30 AM (or after technical evaluation) |
3. Bidder Eligibility Criteria (Strict Requirements)
A. Technical Eligibility (Key requirements):
- Minimum 3 years experience in Municipal Solid Waste Management with Urban Local Bodies (ULBs) in M.P.
- 3 years experience in citizen engagement projects on SBM with ULBs having >1 lakh population.
- Must have EPF, ESIC, GST, and PAN registrations.
- Should not be blacklisted by any government agency.
- Must have ISO certifications: 9001:2015, 45001:2018.
- Minimum 10 projects with ULBs on source segregation awareness under SBM.
- Experience in 8 different District ULBs for IEC under SBM.
- Minimum 30 TPD processing experience with ULB (>1 lakh population).
- 3 work orders each of minimum ₹20 Lakh.
- 3 ULBs achieving Star Rating (min 1 Star) in Swachh Survekshan 2025.
B. Financial Eligibility:
- Average annual turnover for the last 3 years must be ₹1.5 Crore or more.
C. Other Conditions:
- Joint Ventures or Consortia are Not Permissible.
- Proposal validity: 120 days.
- Bidders must get empanelled on the e-tender portal (mptenders.gov.in).
4. Scope of Work (Key Activities)
The selected agency will be responsible for:
- Ensuring 100% door-to-door collection and waste segregation at source.
- Conducting all activities for Swachh Survekshan (SS), ODF++, GFC, and Safaimitra Suraksha Shehar assessments and certification.
- Providing e-learning courses and training for ULB staff and safaimitras.
- Organizing awareness campaigns using flex, banners, rallies, school children, SHGs.
- Mobilizing residents, RWAs, and commercial establishments for 4-way waste segregation (wet, dry, sanitary, hazardous).
- Handling all social media (Facebook, Swachh Munch, Instagram, Twitter) daily.
- Monitoring public & community toilets, drains, and cleaning activities.
- Identifying SBM Brand Ambassadors.
- Organizing specific activities: health camps for rag pickers, compost pit awareness, surveys of open defecation sites, Roko-Toko Abhiyan, video shows, etc.
- Any other work directed by the CMO.
5. Technical Evaluation & Scoring (Total 100 Marks; Qualifying Score: 70 Marks)
| Section | Criteria | Maximum Marks |
|---|---|---|
| 1 | Experience in IEC for Solid Waste Management with ULBs in M.P. (>10 projects = 35 marks) | 35 |
| 2 | Human Resources (EPF & ESIC challans for >100 employees = 20 marks) | 20 |
| 3 | Total Years of Experience in IEC in urban M.P. (4-5 years = 10 marks) | 10 |
| 4 | Profile of Key Team Leader (Master’s in Solid Waste Management = 20 marks) | 20 |
| 5 | Approach & Methodology (via presentation before TMC committee) | 15 |
| Total | 100 |
- Note: Bidders scoring less than 70 will be rejected. A mandatory presentation is required; non-attendance results in 0 marks.
- Award: The highest-scoring agency will get 75% of the work on an L1 (lowest financial bid) rate basis.
6. Financial Bid & Payment
- Selection based on L1 (lowest financial bid) among technically qualified bidders.
- Monthly payment after work execution and submission of progress reports.
- Financial proposal must include all taxes and duties as per labour law.
- In case of discrepancy between figures and words in the financial bid, the words will govern.
7. Important Compliance & Submission Notes
- Three Envelope System:
- Envelope A: EMD of ₹10,000 (online).
- Envelope B: Technical proposal & qualification documents.
- Envelope C: Financial proposal (online only).
- Physical copies of EMD and technical documents must also be submitted manually to the Municipal Council Makdone office by the key dates.
- Bidders must submit an affidavit confirming they are not blacklisted/debarred.
- All staff must be full-time; agency is fully responsible for staff salaries (not direct employees of Municipal Council).
8. Document Annexures Included in RFP
- Details of Bidder Form
- Authorization Statement of Legal Capacity
- Technical Proposal Cover Letter
- Financial Proposal Undertaking
- Declaration of not being blacklisted
- Self-Certification Affidavit
- Financial Proposal Format (Online only)
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