Key Information at a Glance
| Field | Details |
|---|---|
| 1. State | Haryana |
| 2. Issuing Authority | Municipal Corporation, Ambala City |
| 3. Title of Tender/EOI | Conducting Training of Safai Mitra “Swasthya, Surksha, Aur Samman” and providing appropriate toolkits for safety at work place. |
| 4. Value of the Tender | Not explicitly stated (Financial bid is to be quoted as a lump sum). |
| 5. Tender Fee | ₹1180/- (E-service fees) + ₹1000/- (Bid document fees) = Total ₹2180/- |
| 6. EMD (Earnest Money Deposit) | ₹50,000/- (Rupees Fifty Thousand Only) |
| 7. Last Date for Submission | 24-03-2026 |
| 8. Time of Submission | Till 05:00 PM |
| 9. Mode of Submission | Online via the e-tendering portal: https://etenders.hry.nic.in |
| 10. DOWNLOAD Tender/EOI | DOWNLOAD EOI The EOI document can be downloaded from the e-tendering portal: https://etenders.hry.nic.in |
Summary of Expression of Interest (EOI)
1. Introduction
The Municipal Corporation, Ambala City, Haryana, has released this Expression of Interest (EOI) to invite eligible Non-Profit Organizations (NPOs) to partner in improving the working conditions and efficiency of sanitation workers. The initiative, named “Swasthya, Surksha, Aur Samman” (Health, Safety, and Respect), is part of the Swachh Bharat Mission (Urban) 2.0. The goal is to provide comprehensive training and provide necessary safety toolkits to sanitation workers, known as Safai Mitras, to ensure their health, safety, and dignity while performing their duties.
2. Objective
The primary objective of this EOI/RFP is to select an experienced Non-Profit Organization to:
- Conduct specialized training programs for approximately 500 Safai Mitras on topics including health and safety, waste management, use of modern tools, and personal hygiene.
- Provide appropriate summer and winter toolkits and protective gear to these workers to ensure their safety and efficiency at the workplace.
- Enhance the dignity, professional skills, and overall well-being of sanitation workers.
3. Key Dates and Timeline
- Tender Publishing Date: 16-03-2026
- Bid Submission Start Date: 16-03-2026
- Bid Submission Closing Date: 24-03-2026 (Till 05:00 PM)
- Bid Opening Date: 25-03-2026 (At 03:00 PM)
- Project Duration: 3 months, extendable up to 24 months on mutual consent.
4. Tender Fee and EMD
- Tender Document Fee: ₹1180/- (E-service fees) + ₹1000/- (Bid document fees). Total ₹2180/- (Non-refundable) .
- EMD (Earnest Money Deposit): ₹50,000/- (Rupees Fifty Thousand Only) .
- Both payments must be made online via Internet Banking or by generating an RTGS/NEFT challan through the e-tendering portal.
5. Scope of Work
The selected agency will be responsible for the following activities for 500 sanitation workers:
- Identification: Preparing a list of workers requiring training and equipment.
- Training Programs: Organizing sessions on hygiene, waste management, safety measures, and the correct use of tools and machines.
- Toolkit Distribution: Providing essential cleaning tools such as shovels, waste pickers, and dustpans.
- Protective Dress Supply: Supplying safety gear including gloves, masks, boots, reflective jackets, and uniforms suitable for both summer and winter conditions.
- Awareness and Demonstration: Conducting demonstrations on the correct usage of the provided tools and safety equipment.
- Monitoring and Supervision: Regularly checking the proper use of equipment and adherence to safety guidelines.
- Maintenance and Replacement: Ensuring damaged tools or worn-out safety gear are repaired or replaced as needed.
6. Eligibility of NGO/Organization/Applicant Agency
To be considered, the applicant must be a Non-Profit Organization (NPO) , specifically a registered Society, Trust, or Section 8 Company, meeting the following criteria:
- Registration: Registered as a Trust/Society/Non-profit Company for at least 3 years.
- Integrity: Not blacklisted by any Urban Local Body in India.
- Govt. Portal: Registered on the Darpan Portal of the Government of India.
- Tax Compliance: Possess a valid PAN number.
- Certification: ISO registered.
- Experience: Must have conducted at least one similar activity in the last 5 years.
- Financial Stability: Must have audited reports for the last three years (2022-23, 2023-24, 2024-25).
- Turnover: Must have a minimum annual turnover of ₹40 Lakhs.
7. Selection Criteria and Evaluation Process
The evaluation will be a Quality cum Cost-Based Selection (QCBS) process.
- Technical Proposal Weightage: 70%
- Financial Proposal Weightage: 30%
The technical evaluation (70 marks) will be based on:
- Approach & Methodology (30 marks): Project approach, detailed plan, and methodology for the proposed activities.
- Previous Experience (40 marks): Years of establishment, relevant manpower experience, experience in Haryana, and prior experience in similar works.
The combined score will determine the successful bidder.
8. Project Duration
The initial contract period for the allocated work is 3 months from the date of signing the agreement. This period may be extended for an additional 24 months based on mutual consent and due procedure.
9. Focus Area and Eligible Beneficiaries
- Focus Area: Ambala City, under the jurisdiction of the Municipal Corporation, Ambala.
- Eligible Beneficiaries: Approximately 500 Sanitation Workers (Safai Mitras) currently working for the Municipal Corporation, Ambala.
10. Funding and Payment Conditions
- Payment Schedule: Payments will be made to the selected agency on a monthly basis upon submission of invoices.
- Cost Variation: No cost variation or price escalation will be permitted during the contract period.
- EMD Adjustment: The EMD of the successful bidder will be retained until the execution of the agreement.
11. Mode of Submission and Address for Submission
- Mode of Submission: The EOI/Bid must be submitted online only.
- Submission Portal: https://etenders.hry.nic.in
- Address for Communication:
Office of The Commissioner,
Municipal Corporation, Ambala City,
Haryana.
Phone: 0171-2441077, 2445821
Email: cmc-ambala@ulbharyana.gov.in
12. Other Key Terms and Conditions
- Bid Validity: The bid must remain valid for 90 days from the date of submission.
- Code of Integrity: Bidders must adhere to a strict code of integrity, with provisions against bribery, collusion, and misrepresentation. Violations can lead to disqualification and debarment for up to three years.
- Right to Reject: The Municipal Corporation, Ambala reserves the right to accept or reject any or all bids without assigning any reason.
- Agreement: The selected bidder must sign a formal agreement with the Municipal Corporation, Ambala City.
- Language: All submitted documents and correspondence must be in English.
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