Tender/RFP Summary
| Particulars | Details |
|---|---|
| 1. State | Madhya Pradesh |
| 2. Issuing Authority | The Director, State Level Employment and Training Centre (SETC), Backward Classes and Minority Welfare Department (BCMWD) |
| 3. Title of Tender/RFP | Selection of Coaching Institutes to provide Coaching to youth of OBC & Minority Classes for UPSC/MPPSC Exams under Sardar Patel Coaching and Training Yojna 2021 (as amended 2025) for Financial Year 2026-27 |
| 4. Estimated Tender Value | Not explicitly stated. However, the Expected Budget Allocation for FY 2026-27 is: • Backward Class: ₹15 Crore • Minority Class: ₹2.25 Crore |
| 5. Tender Fee | ₹15,000/- (Non-Refundable, paid online) |
| 6. EMD (Bid Security) | ₹5,00,000/- (Five Lakh Rupees only, paid online) |
| 7. Last Date of Submission (Online) | April 01, 2026, up to 6:00 PM |
| 8. Time of Submission (Online) | From March 10, 2026, 12:00 PM to April 01, 2026, 6:00 PM |
| 9. Mode of Submission | Online at www.mptenders.gov.in. Note: A Hard Copy of the online uploaded documents and supporting documents must also be submitted in a sealed envelope at the SETC office by April 02, 2026, 6:00 PM. |
| 10. DOWNLOAD Tender/EOI | DOWNLOAD RFP Click here to download the official RFP document |
Detailed Summary of the Request for Proposal (RFP)
This document is a Request for Proposal (RFP) issued by the State Level Employment and Training Centre (SETC), under the Backward Classes and Minority Welfare Department (BCMWD), Government of Madhya Pradesh. It invites online bids from eligible coaching institutes for providing coaching to OBC and Minority youth for the UPSC and MPPSC examinations for the financial year 2026-27.
1. Key Information at a Glance
- Objective: To improve the success ratio of OBC and Minority category students in the UPSC/MPPSC competitive examinations by providing them with quality coaching and professional guidance.
- Selection Method: Quality and Cost Based Selection (QCBS) with a weightage of 70% for Technical and 30% for Financial.
- Coaching Locations: The coaching program will be conducted only at Bhopal and Indore for all students of Madhya Pradesh. The selected bidder must have or establish centers in both locations within 20 days of the work order.
- Target Students: 900 students (793 OBC + 107 Minority) for the UPSC/MPPSC course.
- Contract Duration: Primarily 1 year, extendable for another 1 year (maximum 2 years), subject to satisfactory performance.
- Bid Validity: 180 days from the bid submission deadline.
2. Eligibility Criteria (Mandatory Requirements)
Bidders must fulfill all the following criteria. Documentary evidence is mandatory.
| Criteria | Requirement | Supporting Documents |
|---|---|---|
| Legal Entity | Registered in India for 5 years as a Public Ltd./Private Ltd./LLP/Partnership/Trust/Proprietorship. Must have valid GST and PAN. | Registration Certificate, MOA/AOA/By-laws, GST Copy, PAN Card. |
| Financial Strength | Minimum annual turnover of ₹1.00 Crore from coaching in each of the last 3 financial years (2022-23, 2023-24, 2024-25). Total cumulative turnover of ₹5.00 Crore in the last 3 years. | CA certificate (Format 9.5) with audited balance sheets, P&L statements, and ITR for the last 3 years. |
| Experience | Experience of coaching at least 500 candidates for the applied course in each of the last three years. | List of students with mobile numbers, enrollment numbers, photos, and fee receipt numbers. |
| Space | Owned or rented premises of a minimum of 5000 sq. ft. for coaching, operational for the last 3 years. | Registry document / Rent Agreement / Lease Deed for the last 3 years. |
| Infrastructure | Adequate infrastructure including audio-visual equipment, projector, library, furniture, clean drinking water, separate toilets, fire extinguishers, and CCTV. | Self-declaration with a list of infrastructure and appropriate proof. |
| Faculty | Minimum of 2 full-time, qualified, experienced faculty members with at least 3 years of teaching experience in relevant subjects. | CVs, salary slips, and bank statements of faculty, along with a declaration by the bidder. |
| Non-Blacklisting | The bidder should not be blacklisted by any Central/State Government or Semi-Government organization in the last five years. | Self-declaration on ₹500 non-judicial stamp paper, duly notarized (Format 9.6). |
3. Scope of Work
- Coaching Services: Provide comprehensive coaching for UPSC/MPPSC examinations, including Preliminary, Mains (Crash Course), and Interview stages.
- Coaching Duration & Hours:
- Preliminary: 12 months, 4 hours daily (minimum 1200 hours).
- Mains (Crash Course): 3 months, 4 hours daily (minimum 300 hours) for candidates who clear the Prelims.
- Interview: 1 month (minimum 100 hours) for candidates who clear the Mains.
- Student Facilities: Provide free teaching/learning material (hard and soft copy), library access, online guidance portal/mobile app for one year post-coaching, and doubt-clearing sessions.
- Selection of Students: Students will be selected through an online portal (MPTAAS) or by an institute-level committee based on merit (graduation marks).
- Outcome: The required success rate (trainees passing the main examination) for the institute is 1%. A third-party assessment will also be conducted, with a minimum 25% success rate required, the fee for which is to be borne by the coaching institute.
4. Financials and Payment
- Maximum Coaching Fee (Per Student):
- Preliminary: ₹30,000/-
- Mains (Crash Course): ₹10,000/-
- Interview: ₹4,000/-
- Student Stipend:
- External Students (outside Municipal limits): ₹1,000/- per month (for rent).
- Local Students: ₹500/- per month.
- Stipend is paid directly to students’ accounts via DBT, subject to 75% monthly attendance.
- Payment Schedule to Institute:
- 1st Installment: 45% of the fee (after 5% deduction) on submission of trainee list.
- 2nd Installment: 30% of the remaining amount after work commencement.
- 3rd Installment: 25% of the remaining amount after submission of progress and assessment reports.
- Final 5%: Released only after successful completion and achievement of the required success rate (1%).
- Performance Bank Guarantee (PBG): To be submitted before contract signing.
- Amount: ₹2,000/- per student or 10% of the bid value, whichever is less, in the form of a Bank Guarantee.
5. Selection Process (QCBS)
The process is divided into stages:
- Preliminary Scrutiny: Checking for completeness of documents, signatures, and non-responsiveness (e.g., conditional bids, missing POA).
- Eligibility Check: Verification of the Essential/Eligibility criteria mentioned in section 2 above.
- Technical Evaluation (Max 90 Marks): Detailed marking based on the matrix below. Bidders must score a minimum of 45 marks to qualify for the next stage.
- Financial Turnover: 20 marks
- Number of Coaching Centres in India: 15 marks
- Coaching Experience (Years): 10 marks
- Student Selection Experience (Last 5 Years): 15 marks
- Qualified Faculty: 15 marks
- Space and Infrastructure: 10 marks
- Online Facilities (Portal/App): 5 marks
- Presentation (Max 10 Marks): Technically qualified bidders present their Logical Action Plan and a faculty member gives a demo. (Poor-05, Average-10, Good-20 marks? The document has a discrepancy: one section says 20 marks, another says 10. The latter is used for normalization, so 10 marks is likely correct).
- Financial Evaluation: The financial bids of bidders who made the presentation are opened. The lowest financial bid (L1) gets a normalized score of 100.
- Final Score Calculation:
- Normalized Technical Score = (Bidder’s Total Tech + Presentation Marks / Highest Total Marks) * 100
- Normalized Financial Score = (Lowest Bid Quote / Bidder’s Quote) * 100
- Final Score = (0.70 * Normalized Technical Score) + (0.30 * Normalized Financial Score)
- Award: The bidder with the highest final score is selected.
6. Key Annexures to be Submitted
The bidder must submit the following forms as part of their technical bid:
- 9.1: Technical Proposal Cover Letter
- 9.2: Technical Bid Format
- 9.3: Undertaking from Bidder (on ₹500 stamp paper, notarized)
- 9.4: Power of Attorney (on ₹500 stamp paper, notarized)
- 9.5: CA Certificate for Financial Turnover (on CA letter head)
- 9.6: Undertaking for Non-Blacklisting (on ₹500 stamp paper, notarized)
- 9.7: Details of Qualified Teachers
- 9.8: Space and Infrastructure Details
- 9.9: Logical Action Plan (for presentation)
- 9.10: Financial Bid Format (to be submitted separately, not with technical bid)
- 9.11: Format for Final Selected Candidates
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