Selection of Agency for Rani Laxmibai Self-Defense Training for Girls in Std. 6 to 12

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Consultancy Tender Preparation

Tender/EOI at a Glance: Quick Information

ParticularsDetails
1. StateGujarat
2. Issuing AuthoritySarva Shiksha Abhiyan (SSA), Bhavnagar (District Project Co-ordinator)
3. Title of Tender/RFPSelection of Agency for Rani Laxmibai Self-Defense Training for Girls in Std. 6 to 12
4. Estimated Bid Value₹ 1,15,00,000 (₹1.15 Crore)
5. Tender FeeNIL (As per GeM Rules)
6. EMD Amount₹ 3,47,000
7. Last Date of Submission30-03-2026 at 18:00:00
8. Time of SubmissionUp to 18:00:00 on 30-03-2026
9. Mode of SubmissionOnline (GeM Portal – Two Packet Bid)
10. DOWNLOAD Tender/EOIDOWNLOAD TENDER
Click here to view the file (Link to the original document provided)

1. Introduction

The Sarva Shiksha Abhiyan (SSA), Bhavnagar, under the Education Department of Gujarat, has issued this Bid Document (EOI/RFP) on the Government e-Marketplace (GeM) portal. This is a significant new skill tender for the financial year 2025-26. The primary goal is to empanel a qualified training agency to implement the prestigious “Rani Laxmibai Atmaraksha Prashikshan” (Rani Laxmibai Self-Defense Training) program. This initiative is centrally focused on empowering girl students by providing them with essential self-defense skills, thereby enhancing their safety and confidence.

2. Objective

The core objective of this skill RFP is to solicit bids from experienced and capable training partners to:

  • Provide systematic and high-quality self-defense training (Judo-Karate) to girl students.
  • Train a total of 48,050 girls enrolled in grades 6 to 12 across government schools in the Bhavnagar district.
  • Equip the beneficiaries with physical techniques, legal awareness, and the psychological readiness to protect themselves in adverse situations.
  • Ensure 100% coverage of the targeted girl students within the stipulated timeframe.

3. Key Dates & Timeline

  • Bid End Date/Time: 30-03-2026, 18:00:00
  • Bid Opening Date/Time: 30-03-2026, 18:30:00
  • Bid Offer Validity: 180 Days (from the date of bid closing)
  • Contract Period: 6 Days (This appears to be an error in the summary; the detailed scope suggests the training delivery period is 3 months. Bidders should refer to the attached ATC document.)
  • Auto Extension: The bid end date may be auto-extended by up to 3 days, a maximum of 1 time, if the minimum number of bids is not received.

4. EMD & Tender Fees

  • Tender Fee: There is no tender fee or bid participation fee mentioned. As per the GeM GTC, demanding such a fee is prohibited and would render the bid null and void.
  • EMD (Earnest Money Deposit): A fixed EMD of ₹ 3,47,000 is required.
    • Mode: Bidders must submit a Demand Draft from the State Bank of India (SBI) in favor of the “District Project Co-ordinator, Samagra Shiksha, Bhavnagar”.
    • Exemption: MSE (Micro & Small Enterprises) manufacturers/service providers and DPIIT-registered Startups can claim EMD exemption by uploading valid supporting documents as per GeM GTC and Gujarat Purchase Policy 2024.

5. Scope of Work

The selected training agency will be responsible for the end-to-end execution of the self-defense training program. The key components of the scope of work include:

  • Target Coverage: Training 48,050 girls across government Upper Primary, Secondary, and Higher Secondary schools in Bhavnagar.
  • Training Delivery:
    • Conduct a total of 36 hours of training per student.
    • Training to be spread over 3 months, with sessions limited to 1 hour per day, three days a week.
    • The program is divided into approximately 55 batches, with an estimated 874 trainees per batch.
  • Curriculum Implementation: Deliver training as per the specified syllabus:
    • Annexure-3: For girls in grades 6 to 8.
    • Annexure-4: For girls in grades 9 to 12.
  • Personnel: Deploy qualified and certified coaches/trainers meeting the criteria specified in Annexure-2.
  • Reporting & Documentation:
    • Provide monthly progress reports with photographs, signed by SMC/SMDC members.
    • Issue completion certificates to all trained girls.
    • Ensure timely data entry into the designated state portal.
  • Certification: The training program must culminate in the provision of a certification to each participant. The certification program is listed as “ANY,” implying the agency’s certificate will be accepted.

6. Eligibility Criteria for Training Partners

This section outlines the stringent requirements for agencies interested in this EOI for Skill Development Training. Bidders must meet the following criteria:

  • A. Registration:
    • Must be a legally registered entity (Company/Partnership Firm/Society/Trust) under relevant acts.
    • The agency’s registered office must be located in Gujarat.
    • Must be registered with relevant sports associations authorized by the Gujarat State Olympic Association or the Sports Authority of Gujarat.
  • B. Financial Turnover (Bidder Turnover):
    • The bidder must have a Minimum Average Annual Turnover of ₹ 231 Lakhs (₹2.31 Crores) over the last three years.
    • Audited Balance Sheets or CA-certificates for the last three financial years (up to 31st March of the previous financial year) must be uploaded.
  • C. Past Experience:
    • The bidder must have 3 years of experience in providing similar services (self-defense training) to Central/State Government Organizations or PSUs.
    • They must have successfully completed similar services in the last three years, meeting at least one of the following criteria:
      1. Three similar services costing at least 40% of the estimated cost (~₹46 Lakhs).
      2. Two similar services costing at least 50% of the estimated cost (~₹57.5 Lakhs).
      3. One similar service costing at least 80% of the estimated cost (~₹92 Lakhs).
  • D. Coach/Trainer Qualifications (Annexure-2):
    • Coach: Must hold a National Institute of Sports (NIS) diploma or equivalent, or be a National medalist.
    • Trainer: Must be at least 12th pass and a State medalist or have participated at the National level, OR hold a graduation degree in physical education (C.P.Ed / D.P.Ed / B.P.Ed).
    • General: Trainers must be medically fit, preferably below 40 years of age, with at least 5 years of coaching experience. A clean criminal record with a police verification certificate is mandatory.
  • E. Other Mandatory Documents:
    • PAN Card, GST Registration, TAN Number, PF & ESIC Registration, Professional Tax Registration.
    • ISO 9001 Certification.
    • An undertaking (on ₹300 stamp paper, notarized) confirming the agency is not blacklisted, not a defaulter, and has no police cases registered.

7. Selection Criteria & Empanelment Procedure

  • Bid Type: Two Packet Bid (Technical and Financial bids are submitted separately).
  • Evaluation Method: Total value-wise evaluation. Technically qualified bidders will have their financial bids opened.
  • Reverse Auction (RA): An RA will be conducted among all technically qualified bidders, generally excluding the highest bidder (H-1). The final selection will be based on the lowest price (L1) after the reverse auction.
  • MSE & Startup Relaxation:
    • MSEs and DPIIT-registered Startups are exempt from the standard “Experience Criteria” and “Turnover Criteria,” provided they meet the technical specifications. Relevant supporting documents must be uploaded to claim this relaxation.

8. Eligible Beneficiaries

  • Target Group: Girls enrolled in grades 6 to 12.
  • Institution Type: All Government Upper Primary, Secondary, and Higher Secondary schools within the Bhavnagar district, including those under the Local Body, Municipal School Board, and Social Welfare Department.

9. Total Target & Focus Area

  • Total Target: 48,050 Girls.
  • Job Roles / Course / Focus Area: The core focus is “Safety and Emergency Response Training” with a specialization in self-defense.
  • Training Components:
    • Physical Techniques: Stances, punches, blocks, kicks, and self-defense techniques for various attack scenarios (e.g., hair pull, body grab, chokehold).
    • Awareness: Information on legal provisions (POCSO Act), safe and unsafe touch, helpline numbers, and departmental coordination with child protection units.

10. Funding and Payment Conditions

  • Funding Source: Budget allocated under the “Rani Laxmibai Atmaraksha Prashikshan” scheme.
  • Budget per School:
    • ₹13,000/- per school for schools with 100 or fewer girls.
    • ₹15,000/- per school for schools with more than 100 girls.
  • Payment Terms: Payments will be made in three installments on a monthly basis. After every 12 hours of training (one month’s session), the agency can raise a bill based on the certificate provided by the school principal and SMC/SMDC. The final payment is contingent upon the satisfactory completion of the entire 36-hour program.

11. Mode of Submission and Address

  • Mode: Online only. The bid is hosted on the Government e-Marketplace (GeM) portal.
  • Process:
    1. Bidders must submit their bids through the GeM portal within the specified date and time.
    2. The bid is a “Two Packet Bid.” Technical documents (including EMD, experience certificates, etc.) and the financial bid (price breakup) must be uploaded as per the GeM process.
    3. Any physical submission of documents is prohibited and will lead to disqualification.
  • Beneficiary (In whose favor EMD is to be drawn):
    District Project Co-ordinator, Bhavnagar
    Sarva Siksha Abhiyan Bhavnagar,
    Education Department Gujarat,
    Sarva Shiksha Abhiyan (SSA), Bhavnagar

12. Other Important Terms and Conditions

  • Contract Flexibility: The buyer reserves the right to increase or decrease the contract quantity/duration by up to 25% at the time of contract issuance.
  • MSE Purchase Preference: MSEs from Gujarat are eligible for a purchase preference. If an L1 bidder is a non-MSE, and an MSE quotes a price within L1+20%, 100% of the order quantity can be awarded to the MSE at the L1 price.
  • Make in India (MII) Compliance: The bid is MII compliant.
  • GeM GTC Compliance: The bid is governed by GeM’s General Terms and Conditions. Any bid-specific Additional Terms and Conditions (ATC) must not contravene GeM rules. Buyers are prohibited from adding conditions that mandate specific brands, seek physical samples, or demand foreign certifications when Indian standards exist.
  • Grievance Redressal: Bidders can raise objections against any aspect of the bid using the “Representation” window on the GeM portal within 4 days of bid publication. The buyer is obligated to respond.
  • Labour Law Compliance: The selected agency must ensure full compliance with all applicable labour laws, including the four new Labour Codes.
  • Land Border Restriction: As per GeM GTC clause 26, any bidder from a country sharing a land border with India is eligible to bid only if they are registered with the Competent Authority.

IMPORTANT DISCLAIMER: This post contains a summary generated by Artificial Intelligence (AI) for informational purposes only. SKILLSPEDIA.IN is a private entity and is not affiliated with any government agency. Document Access: To facilitate easy download, we may provide a backup copy of the tender document via Google Drive. Please note that the Tender Authority may issue updates (Corrigendums) at any time which may not be reflected in our copy. User Duty: Always verify details and check for updates on the Official Tender Website before bidding. We accept no liability for discrepancies or outdated information.