EOI for Skill Development Training: Swachhata Survekshan 2025-26 Capacity Building | Municipal Council Malajkhad

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Consultancy Tender Preparation

At a Glance: Key Information

FieldDetails
1. StateMadhya Pradesh
2. Issuing AuthorityChief Municipal Officer, Municipal Council Malajkhad, Distt. Balaghat
3. Title of Tender/RFPEOI for Capacity Building and Training Activities as per Swachhata Survekshan 2025-26 Guidelines
4. Value of the TenderEstimated Amount: ₹ 10,00,000/-
5. Tender FeeINR 2,000/-
6. EMD (Earnest Money Deposit)INR 10,000/-
7. Last Date30-Mar-2026 05:30 PM
8. Time of Submission05:30 PM
9. Mode of SubmissionOnline -E-Tendering (mptenders.gov.in)
10. DOWNLOAD Tender/EOIDOWNLOAD TENDER

1. Introduction

The Municipal Council Malajkhad, District Balaghat, has released an Expression of Interest (EOI) / Request for Proposal (RFP) to empanel a qualified agency for conducting capacity building and training activities. This initiative is part of the Swachhata Survekshan 2025-26 guidelines, aiming to enhance urban sanitation outcomes through targeted skill development and behavioral change communication.

2. Objective

The primary objective is to strengthen the urban sanitation ecosystem by building the capacities of key stakeholders, including sanitation workers, municipal staff, and community organizations. The goal is to ensure compliance with Swachhata Survekshan parameters, promote source segregation, and achieve ODF++ and GFC Star Rating targets through structured training and documentation.

3. Key Dates

  • Tender Release Date: Not specified.
  • Last Date for Submission: Not specified.
  • Contract Period: 6 months or till the completion of Swachhata Survekshan 2025-26 activities.
    (Note: Bidders are advised to refer to the official tender portal for specific dates).

4. EMD & Tender Fees

  • EMD (Earnest Money Deposit): Not specified in the document.
  • Tender Fee: Not specified in the document.
  • Performance Security: Successful bidder must submit 5% of the contract value in the form of a Bank Guarantee or FDR pledged to the Municipal Council, valid for the contract period plus 3 months.

5. Scope of Work

The selected agency shall be responsible for a comprehensive range of activities, including but not limited to:

  • Training & Orientation: Training sanitation workers, ward supervisors, sanitation inspectors, and municipal staff.
  • Community Engagement: Capacity building of Self Help Groups (SHGs) and NGOs.
  • Technical Training: Training for source segregation, waste management, ODF++, and GFC Star Rating.
  • Communication: Behavior Change Communication (BCC) training and creating audio-visual presentations.
  • Documentation: MIS reporting, preparation of training materials, maintaining attendance sheets, photo documentation, and video documentation.
  • Field Demonstrations: Conducting field-level demonstrations in all wards as per the schedule approved by the Municipal Council.

6. Eligibility Criteria for Training Partners

To be eligible, the bidder must fulfill the following conditions:

  • Legal Status: Must be a registered NGO, Company, Society, or Partnership firm with a valid registration certificate.
  • Experience:
    • Must have experience in IEC (Information, Education, Communication) activities, capacity building programs, and Swachh Bharat Mission/Urban sanitation programs.
    • Minimum of 3 similar works in the last 5 years, each with a minimum value of ₹5 lakh. Work orders and completion certificates are mandatory.
  • Financial Capacity: Minimum average annual turnover of ₹10 lakh in the last 3 financial years, supported by a CA-certified turnover certificate and ITR copies.
  • GST Registration: Must have valid GST registration and PAN card.
  • Blacklisting: Must submit an affidavit confirming that the agency has not been blacklisted by any Government Department or Municipal Body.

7. Selection Criteria & Empanelment Procedure

  • Bid Evaluation: The evaluation will be based on a two-stage process:
    1. Technical Qualification: Assessment based on legal status, experience, and financial capacity.
    2. Financial Bid: Only technically qualified bidders will be considered. The contract will be awarded on a L1 (Lowest) basis.
  • Empanelment: The successful agency will be empaneled after document verification and submission of the Performance Security.

8. Eligible Beneficiaries

  • Sanitation Workers
  • Ward Supervisors and Sanitation Inspectors
  • Municipal Council Staff
  • Members of Self Help Groups (SHGs)
  • Representatives from NGOs

9. Total Target to be Trained & Focus Areas

  • Total Target: The training is to be conducted in all wards of the city.
  • Job Roles / Focus Areas: The training focuses on urban sanitation roles, including:
    • Safe sanitation practices (ODF++).
    • Solid waste management and source segregation.
    • GFC (Garbage Free Cities) Star Rating protocols.
    • Behavior Change Communication (BCC) techniques.
    • Documentation and reporting for Swachhata Survekshan.

10. Duration

The contract period is for 6 months or until the completion of Swachhata Survekshan 2025-26 activities, whichever is later.

11. Funding and Payment Conditions (Strict)

  • No Advance Payment: No advance payment will be made.
  • Payment Milestones: Payment will be released only after the completion of training programs and submission of complete documentation, including:
    • Attendance sheets
    • Photographic evidence
    • Training report
    • Video documentation (if required)
  • Retention: 20% of payment shall be withheld as a performance guarantee. This amount will be released after the satisfactory completion of the entire program and verification.
  • Penalties: Incomplete documentation will lead to a payment deduction of up to 30%.

12. Mode of Submission and Address

  • Mode of Submission: Bidders must upload all required documents online.
  • Required Documents: Registration certificate, PAN card, experience certificates (work orders & completion certificates), CA-certified turnover certificate, ITR copies, GST registration, and an affidavit for non-blacklisting.
  • Address for Communication:
    Chief Municipal Officer
    Municipal Council Malajkhad
    Distt. Balaghat

13. Other Terms and Conditions

  • Monitoring & Reporting: The agency must provide a training schedule, daily activity reports, photo documentation, attendance sheets, a final impact report, and MIS data for the Swachhata portal. The Municipal Council reserves the right to physically verify activities.
  • Penalty Clause: Strict penalties apply, including:
    • Delay in execution: ₹5,000 per day.
    • Poor quality training: 10% deduction.
    • False reporting: 20% deduction.
    • Non-completion: Work cancellation and contract termination without notice.
  • Termination: The Municipal Council may terminate the contract for non-performance, misrepresentation, or poor-quality work, and may forfeit the performance security.
  • Rights of Municipal Council: The council reserves the right to accept or reject any bid, cancel the tender without assigning a reason, or modify the scope of work. All decisions are final and binding.

IMPORTANT DISCLAIMER: This post contains a summary generated by Artificial Intelligence (AI) for informational purposes only. SKILLSPEDIA.IN is a private entity and is not affiliated with any government agency. Document Access: To facilitate easy download, we may provide a backup copy of the tender document via Google Drive. Please note that the Tender Authority may issue updates (Corrigendums) at any time which may not be reflected in our copy. User Duty: Always verify details and check for updates on the Official Tender Website before bidding. We accept no liability for discrepancies or outdated information.