Tender/EOI at a Glance
| Particulars | Details |
|---|---|
| 1. State | Bihar |
| 2. Issuing Authority | Urban Development & Housing Department (UD&HD), Government of Bihar |
| 3. Title of Tender/RFP | Selection of Swachhata Knowledge Partner (SKP) to Provide Capacity Building Training under Swachh Bharat Mission-Urban (2.0) |
| 4. Estimated/Project Value | To be determined based on Financial Bid (Least Cost Selection) |
| 5. Tender Fee | ₹10,000 (Non-refundable, online mode) |
| 6. EMD (Bid Security) | ₹20,00,000 (Online mode) |
| 7. Last Date of Submission (Online) | 23-03-2026 up to 03:00 PM |
| 8. Time of Submission | Online: Till 03:00 PM on 23-03-2026; Hard Copies: By 03:00 PM on 24-03-2026 |
| 9. Mode of Submission | Online (Technical & Financial) on www.eproc2.bihar.gov.in + Hard Copies of specific documents |
| 10. Download Tender/EOI | DOWNLOAD TENDER portal www.eproc2.bihar.gov.in to download |
1. Introduction
The Urban Development & Housing Department (UD&HD), Government of Bihar, has issued a Request for Proposal (RFP) for the Selection of a Swachhata Knowledge Partner (SKP) . This initiative aims to provide comprehensive capacity-building training under the Swachh Bharat Mission-Urban (2.0) . The primary goal is to improve urban sanitation, solid waste management, and the state’s performance in the Swachh Survekshan 2026-27 by enhancing the skills of departmental officials and Urban Local Body (ULB) staff.
2. Objectives
The core objectives of this engagement are:
- To conduct a multi-stage capacity-building program for all stakeholders in the urban sanitation sector.
- To enhance the performance and rankings of ULBs in the Swachh Survekshan 2026-27.
- To promote best practices in urban sanitation and solid waste management, focusing on Garbage Free City (GFC) and Open Defecation Free (ODF) protocols.
- To create a robust and resilient ecosystem capable of addressing long-term challenges in waste management through targeted training and digital interventions.
3. Key Dates
- Pre-Bid Meeting Date: 09-03-2026 at 03:00 PM
- Last Date for Online Submission (Technical & Financial): 23-03-2026 up to 03:00 PM
- Last Date for Submission of Hard Copies (EMD Proof, Tender Fee Proof, Affidavits): 24-03-2026 at 03:00 PM
- Technical Bid Opening Date: 24-03-2026 at 04:00 PM
- Financial Bid Opening Date: To be intimated later to successful bidders.
4. Earnest Money Deposit (EMD) and Tender Fees
- Tender Fee: A non-refundable fee of ₹10,000 must be submitted online.
- Earnest Money Deposit (EMD): An amount of ₹20,00,000 must be submitted online as bid security.
- Performance Bank Guarantee (PBG): The successful bidder will be required to submit a PBG equivalent to 5% of the contract value upon award.
5. Scope of Work (SoW)
The selected Swachhata Knowledge Partner (SKP) will be responsible for a wide range of activities focused on skill development and capacity building:
- Capacity Building Program: Conducting Training Need Assessments (TNA), developing training modules, and providing classroom training to sanitation staff, Safai Mitras, and engineers on the entire waste management value chain.
- Workshops: Organizing state, divisional, and city-level workshops for cross-learning among ULBs and elected representatives.
- Digital Solutions: Developing a real-time monitoring and reporting system, creating video tutorials, and managing digital learning materials.
- Peer Learning: Structuring peer visit programs and surveys for GFC, ODF, and Swachh Survekshan.
- Survekshan Improvement: Analyzing shortcomings from previous years, guiding ULBs on data entry, and assisting in documentation for Star Rating and ODF protocols to improve rankings.
- Gap Analysis: Conducting skill gap analyses of sanitation workers and preparing ULB-specific action plans using geospatial mapping.
6. Eligibility Criteria for Training Partners
This is a limited tender, open only to agencies already empaneled as Swachhata Knowledge Partners by the Ministry of Housing and Urban Affairs (MoHUA), Gol. Key eligibility requirements include:
- Legal Entity: Must be a legally registered company, society, NGO, or Partnership firm in India with PAN.
- Empanelment: Must possess the empanelment letter No. “D.O No. 12/02/2022- SBM- III/PHE” issued by MoHUA.
- Turnover: Average annual turnover of ₹10 Crore for the last three financial years (out of FY 2021-22, 2022-23, 2023-24, 2024-25).
- Project Experience (Urban Waste/Sanitation):
- One project of ₹8 Crore, OR
- Two projects of ₹5 Crore each, OR
- Three projects of ₹4 Crore each.
- Swachh Survekshan Experience: Experience in consultancy for Swachh Survekshan in 50 ULBs, including at least five ULBs with a population of over 3 lakhs.
- Training Experience: Experience in executing at least one capacity-building program for Central/State Govt with a minimum value of ₹2 Crore.
- Track Record: Must have undertaken at least 100 classroom training sessions (min. 30 participants each) in the relevant field in the last 7 years.
- Expert Team: Must have in-house Master Trainers for Solid and Liquid Waste Management and a technical support team of at least 10 experts.
7. Empanelment Procedure
As this is a limited tender, the procedure is not a fresh empanelment but a direct selection from a pre-existing list. The process involves:
- Bidders must be pre-empaneled by MoHUA.
- Eligible agencies must submit their bids online as per the RFP schedule.
- Bids will be evaluated for technical eligibility. Only technically qualified bidders will have their financial bids opened.
- The contract will be awarded to the technically qualified bidder with the Lowest Financial Bid (L1) .
8. Eligible Beneficiaries
The training programs are designed for a wide range of stakeholders under SBM-U 2.0, including:
- Administrative and Executive Officials of the State and ULBs.
- Technical Staff (including PHE staff) and Sanitary Inspectors.
- City Managers and IT/MIS/Data Entry Operators.
- Frontline Sanitation Workers (Safai Karmacharis, Safai Mitras, Sewer Workers).
- Public Representatives (Elected Members).
9. Total Target to be Trained & Job Roles
While the exact number of participants is tentative and subject to change, the financial bid format provides quantities for evaluation (e.g., 52,222 units for various training types). The focus is on building capacity across the following job roles and focus areas:
- Job Roles: Sanitary Inspector, City Manager, Safai Mitra, Data Entry Operator, Engineers.
- Focus Areas/Courses:
- Solid & Liquid Waste Management (entire value chain from source segregation to disposal).
- Occupational Health & Safety for sanitation workers.
- Swachh Survekshan parameters, GFC Star Rating, and ODF protocols.
- Financial modeling for projects and DPR preparation.
- Data management, monitoring, and evidence-based decision making.
10. Duration of the Project
The overall duration of the project is 1 year from the date of signing the agreement.
11. Funding and Payment Conditions
- No Advance Payment: The contract includes a “No Advance Payment” clause.
- Payment Terms: Payments will be made monthly against invoices submitted.
- Invoicing: Each invoice must be accompanied by a detailed activity report, documentary proof (photos, etc.), and verification reports from the respective Municipal Commissioner/Executive Officer of the ULB.
- GST: All quoted prices in the financial bid must be inclusive of GST.
12. Mode of Submission and Address
- Mode: The bidding process is online (e-tendering) via the portal https://www.eproc2.bihar.gov.in.
- Online Submission: Technical and Financial proposals must be uploaded online by 23-03-2026, 03:00 PM.
- Hard Copy Submission: The following documents must be submitted in a sealed envelope superscribed “RFP for selection of agency to provide capacity building training under SBM- Urban(2.0)” by 24-03-2026, 03:00 PM:
- Proof of EMD Payment.
- Proof of Tender Fee Payment.
- Original Affidavits (Power of Attorney, Non-Blacklisting Certificate).
- Address for Submission (Hard Copies):
Urban Development & Housing Department,
1st floor, Vikas Bhawan,
Patna-800015.
13. Other Important Terms and Conditions
- Selection Method: Least Cost Selection (LCS) . The bidder with the lowest financial quote (L1) among those who meet all eligibility criteria will be selected.
- Bid Validity: Proposals must remain valid for 180 days from the last submission date.
- Conflict of Interest: Bidders must disclose any actual or potential conflict of interest.
- Penalty Clause:
- Delay up to 15 days: 0.5% penalty per day of the delayed activity’s cost.
- Delay beyond 15 days: 1% penalty per additional day.
- Total cumulative penalty is capped at 10% of the total contract value.
- Intellectual Property Rights: All collaterals, modules, and knowledge products developed by the selected agency will be the sole property of the Urban Development & Housing Department, Bihar.
- Sub-contracting: Sub-contractor experience will not be considered for eligibility. Consortium/JV is not allowed.
- Arbitration: Any disputes will be resolved in accordance with the Bihar Public Contracts Disputed Arbitration Tribunal Act 2008, and the courts in Patna shall have exclusive jurisdiction.
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