Key Information at a Glance
| Field | Details |
|---|---|
| 1. State | Rajasthan |
| 2. Issuing Authority | Municipal Corporation Udaipur (MCU) |
| 3. Title of Tender/RFP | Expression of Interest (EOI) Cum Financial Bid for Selection of reputed Cultural Organization, NGOs, Societies, Trusts and Institutions for leasing of a building named “Meera kala Mandir” |
| 4. Value of the Tender | Tender Cost: ₹12.00 Lacs (likely a processing/estimated cost, not the contract value). Minimum Monthly Lease: ₹1,00,000/- |
| 5. Tender Fee / EOI Cost | Not explicitly mentioned in the provided text, but referred to as “Tender Cost 12.00 Lacs” on Page 1, which is likely the estimated project value or a fee. Applicants must check the official portal for the exact non-refundable tender document fee. |
| 6. EMD / Security Deposit | ₹5,00,000 (Rupees Five Lakhs) to be deposited by the successful applicant within 7 days of selection. |
| 7. Last Date for Submission | 01-Apr-2026 05:30 PM |
| 8. Time of Submission | 05:30 PM |
| 9. Mode of Submission | Online through the e-procurement website: www.eproc.rajasthan.gov.in |
| 10. DOWNLOAD Tender/EOI | DOWNLOAD EOI Click here to download from eproc.rajasthan.gov.in (Link for reference, actual document available on the portal) |
1. Introduction
The Municipal Corporation Udaipur (MCU) has released this Expression of Interest (EOI) Cum Financial Bid to select a reputed Cultural Organization, Non-Governmental Organization (NGO), Society, Trust, or Institution. The objective is to lease the “Meera Kala Mandir,” an open-air auditorium located near Paras Tiraha, Udaipur. This venue is dedicated to the promotion of art, culture, folk music, and dance, leveraging Udaipur’s rich heritage. This initiative aims to professionally manage and activate the space for regular cultural programming, thereby preserving Rajasthan’s intangible cultural heritage and providing a sustainable platform for artists. This NGO Tender is a key step for entities looking to partner with a government body in the cultural sector.
2. Objective
The primary objectives of this EOI are:
- To select a competent agency for the professional management and operation of Meera Kala Mandir.
- To ensure the preservation and promotion of Rajasthani folk traditions (Ghoomar, Kalbeliya, etc.) and devotional music.
- To create a structured cultural ecosystem that benefits local and regional artists.
- To enhance Udaipur’s cultural tourism appeal by providing regular, high-quality performances and events.
- To ensure optimum and sustained utilization of the municipal property.
3. Key Dates
- EOI Start Date: 13.03.2026
- EOI Closing Date: 01.04.2026
- Technical Bid Opening Date: 02.04.2026
4. Scope of Work
The selected agency will be responsible for the comprehensive management and promotion of cultural activities at Meera Kala Mandir. The scope includes, but is not limited to:
- Folk Music and Dance Performances: Preparing an annual cultural calendar, coordinating with artists (local, regional, national), organizing performances (Ghoomar, Kalbeliya, etc.), and managing technical aspects like sound and lighting.
- Art Exhibitions: Planning and organizing periodic art exhibitions, coordinating with artists, managing exhibition layout, security of artworks, and publicity.
- Cultural Workshops & Training: Designing and conducting training modules in music, dance, theatre, and crafts, engaging qualified trainers, and organizing cultural camps.
- Cultural Festivals: Conceptualizing and organizing annual and seasonal festivals, managing logistics, crowd control, and coordinating with sponsors and media.
- Venue Management: Day-to-day operational management, ensuring cleanliness, utility management (electricity/water charges payable by agency), security, and asset protection. The agency must also submit periodic performance and financial reports to MCU.
5. Eligibility Criteria for NGO/Organization/Agency
This section is crucial for applicants looking for Non Profit Organization Tenders. The applicant must meet all the following criteria:
- Registration: Must be a registered Company (under Companies Act), Partnership Firm, LLP, Registered Society, Trust, NGO, or Proprietorship firm. Valid Registration Certificate, PAN Card, and GST Registration are required.
- Technical Experience: Minimum 3 years of experience in organizing cultural events, festivals, exhibitions, or workshops. Must have conducted at least 3 similar events in the last 3 years.
- Financial Capacity: Minimum average annual turnover of ₹10 Lakhs during the last 3 financial years (2022-23, 2023-24, 2024-25), supported by a CA-certified turnover certificate.
- No Barring: The entity must not be barred or blacklisted by any Central, State, or Local Government agency in India as on the application date. An undertaking must be submitted.
6. Selection Criteria
The selection process is a two-stage evaluation:
- Technical Evaluation: Applicants will be evaluated on a “Pass/Fail” basis against the eligibility criteria mentioned above (Registration, Technical Experience, Financial Capacity, No Barring).
- Trial & Financial Evaluation:
- Shortlisted applicants must present a trial performance before a committee formed by MCU. The trial will assess quality, costume, singing, instrumental music, and overall presentation.
- The Financial Bid will then be opened for those who qualify technically. The selection will be based on the monthly lease amount quoted, the quality of the proposed cultural programs, and the technical bid’s validity. The Commissioner, MCU, has the final authority for selection.
7. Empanelment Procedure & Project Duration
- Contract Period: The initial contract will be for two years.
- Extension: It may be extended for one additional year with a 10% increase in the lease amount, subject to mutual consent and satisfactory performance.
- Agreement: A successful applicant must execute an agreement on a ₹500 non-judicial stamp paper.
8. Focus Area & Eligible Beneficiaries
- Focus Area: The project is focused on the promotion, preservation, and presentation of Rajasthani art, culture, folk music, and dance. This includes devotional music linked to Meera Bai, folk dances like Ghoomar, Kalbeliya, Bhavai, and other traditional art forms.
- Eligible Beneficiaries: The project indirectly benefits local and regional folk artists, traditional musicians, dancers, artisans, craftspersons, students, tourists, and the local community of Udaipur by providing them with a platform for performance, learning, and cultural engagement.
9. Funding and Payment Conditions
- Lease Payment: The selected agency must pay a fixed monthly lease charge to MCU. The minimum reserve price is ₹1,00,000 per month.
- Payment Schedule: The monthly lease must be paid in advance for each quarter (three months) by the 5th of the first month of the quarter via online transfer/RTGS.
- Revenue from Ticket Sales: Revenue from ticket sales will be retained by the successful bidder.
- Penalty: A penalty of ₹5,000 per day will be levied for delays in lease payment beyond the 5th. Failure to pay by the 20th may lead to contract termination and forfeiture of the security deposit.
- Security Deposit (EMD): A sum of ₹5,00,000 must be deposited by the successful applicant within 7 days of selection. This amount will remain with MCU for the contract period without interest.
10. Mode of Submission and Address
- Mode of Submission: The application must be submitted online only, through the e-procurement portal.
- Website: www.eproc.rajasthan.gov.in
- Required Digital Signature: Bidders must have a valid Digital Signature Certificate (DSC) as per the Information Technology Act-2000 to sign and submit the bid.
- Physical Submission: No physical submission of bids will be accepted.
11. Other Terms and Conditions
- Authority Rights: MCU reserves the right to cancel the tender process at any stage without assigning any reason. The decision of the Commissioner, MCU, will be final in all matters, including disputes.
- Performance Penalty: If MCU officials find inappropriate management during a site visit, a penalty of ₹5,000 per day will be imposed.
- Compliance: The contract will be governed by the Rajasthan Transparency in Public Procurement Act 2012 and its rules, as well as the Public Work and Finance Rules (RPW 100).
- Responsibilities of the Agency:
- All interior maintenance, housekeeping, IT equipment, manpower, and insurance are the responsibility of the agency.
- The agency is responsible for all taxes, levies, and insurance for the venue, artists, and visitors.
- The agency must provide a detailed program plan to MCU 7 days in advance.
- Performers must be traditional artists in traditional attire.
- Restrictions:
- The agency cannot organize similar parallel cultural programs at other venues in Udaipur.
- The space is not to be used for anti-social activities; doing so will lead to immediate termination and blacklisting.
- The terrace of the building remains with MCU.
- Utilities: A sub-meter for electricity will be provided by MCU, but the agency must pay the actual consumption charges.
- Guest Policy: No tickets or charges will be levied for guests or officials of the Municipal Corporation. Appropriate seating arrangements must be made for them.
- Capacity: The auditorium has an approximate seating capacity of 700 people, which is not to be exceeded.
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