Tender at a Glance
| Field | Details |
|---|---|
| 1. State | Jharkhand |
| 2. Issuing Authority | Office of the Deputy Commissioner, Latehar (District Social Welfare Department) |
| 3. Title of Tender/RFP | Selection of Agency for Rate Contract for providing services for Capacity building of Anganwadi workers and community engagement for improved early childhood education in Latehar |
| 4. Value of the Tender | Not specified in the document (to be quoted by bidders) |
| 5. Tender Fee | INR 5,000/- |
| 6. EMD (Earnest Money Deposit) | INR 1,00,000/- |
| 7. Last Date of Submission | 15-04-2026 11 AM |
| 8. Time of Submission | 11 AM |
| 9. Mode of Submission | Online (through NIC website) |
| 10. DOWNLOAD Tender/EOI | DOWNLOAD RFP https://latehar.nic.in or https://jharkhandtenders.gov.in |
1. Introduction
The Office of the Deputy Commissioner, Latehar, under the Government of Jharkhand, has issued a Request for Proposal (RFP) to select a qualified agency for a Rate Contract. The aim is to provide capacity building services for Anganwadi Workers (AWWs) and enhance community engagement to improve Early Childhood Education (ECE) outcomes in the district. The program seeks to address challenges such as geographical remoteness, inconsistent training, and varying classroom practices in Anganwadi Centers (AWCs) by deploying an ICT-enabled initiative that combines digital tools, structured training modules, and on-ground community mobilization.
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2. Objective
The primary objective of this program is to strengthen early childhood education in Latehar by using scalable digital tools to standardize preschool instruction. The key goals include:
- Building the capacity of Anganwadi Workers to become effective ECE educators through modules on pedagogy, classroom management, and professional skills (digital literacy, communication).
- Providing “Digital Support” to AWWs through tools like the ‘InClass’ Learning Tool and WhatsApp bots to facilitate daily ECE activities.
- Facilitating on-ground activities and community engagement to keep parents and caregivers motivated.
- Encouraging participation in Parent-Teacher Meetings (PTMs) and promoting school readiness among children aged 0-6 years.
3. Key Dates
- Date of Issue of RFP: March 24, 2026
- Pre-Bid Meeting Date: 02-04-2026
- Last Date and Time of Submission of Bid: 15-04-2026 11 AM
- Technical Bid Opening Date: 15-04-2026 11 AM
- Financial Bid Opening Date: After finalizing the technical
4. EMD (Earnest Money Deposit)
The EMD amount is interest-free and will be refunded to unsuccessful bidders within 30 days of contract finalization. For successful bidders, the EMD will be returned upon submission of the Performance Bank Guarantee. Startups with a valid DPIIT certificate are exempt from EMD subject to submission of the recognition certificate.
5. Tender Fee
The tender fee details are not explicitly mentioned in the provided pages. Bidders are advised to check the official tender document on the NIC website for the exact amount.
6. Scope of Work
The selected agency will be responsible for the end-to-end implementation and management of the ECE program. The scope includes:
- Program Implementation: Deploying a platform for scalable, play-led learning to cover all Anganwadi centers in Latehar.
- Digital and Offline Solutions: Utilizing AI nudges, daily activities via WhatsApp bots for digital support, and parent empowerment campaigns for offline engagement.
- Data Collection & Analytics: Collecting, measuring, and sharing real-time data on engagement, response rates, learning outcomes, and school readiness via integrated analytics dashboards.
- Training Delivery: Planning and conducting experiential training for Anganwadi workers focusing on curricula like Nav Chetana (0-3 years) and Aadhar Shila (3-6 years).
- Operational Support: Engaging competent manpower for smooth operations and program management, including the deployment of field coordinators.
- Timeline: Implementation must start within 60 days of receiving the Work Order, beginning with platform rollout, baseline assessments, and field team deployment.
7. Eligibility of Training Partners (Bidders)
To qualify, the prime bidder must meet the following criteria:
| Requirement | Specifics | Documents Required |
|---|---|---|
| Legal Entity | Company registered under Companies Act, 1956/2013; Partnership firm under LLP Act, 2008; or NGO registered under State Societies Act. | Certificate of Incorporation/Partnership, GST Registration, PAN Card, NGO registration copy. |
| Turnover | Average Annual Turnover of at least Rs. 50 lakhs in the last three financial years. | Audited Balance Sheet & Profit & Loss statement, or certificate from statutory auditor with UDIN. |
| Experience | Experience in working on early childhood education-related projects in the last 5 financial years. | Completion Certificate, MoU, or Annual Report (for NGOs). |
| Debarment | Not debarred by Central/State Government or any PSU. | Self-certified letter (Annexure I) stating no active debarment. |
8. Selection Criteria
The selection will be a two-stage process based on a combined score of 100 marks.
- Stage 1: Technical Evaluation (70 Marks)
- Organizational Capacity (20 Marks): Assessed on employee strength (100+ employees for 10 marks, 500+ for 20 marks).
- Experience (20 Marks): Presence in multiple states (5 marks for 1 state, 20 marks for 10+ states).
- Innovative Solution (10 Marks): Assessment of unique digital technology solutions.
- Presentation & Plan (20 Marks): Evaluation of the bidder’s understanding, methodology, and monitoring mechanisms.
- Stage 2: Financial Evaluation (30 Marks)
- The bidder with the lowest qualifying financial bid (L1) will receive full 30 marks.
- Other bidders are scored using the formula: (L1 Bid / Bidder’s Bid) x 30.
9. Empanelment Procedure
The bidder securing the highest combined technical and financial score (H-1) will be recommended for a Rate Contract award. The successful tenderer (L1) must submit a letter of acceptance and the Security Deposit within 7 working days of receiving the Letter of Intent.
10. Eligible Beneficiaries
The direct beneficiaries of this program are:
- Anganwadi Workers (AWWs): Who will receive capacity building and digital tools.
- Anganwadi Helpers (AWHs): As part of the broader training ecosystem.
- Children (0-6 years): Enrolled in Anganwadi centers, who will benefit from improved ECE delivery.
- Parents & Community: Targeted through engagement campaigns and Parent-Teacher Meetings.
11. Total Target to be Trained
The document does not specify a fixed number of trainees. The scope covers all Anganwadi centers in the Latehar district, implying the target is the entire workforce of AWWs and helpers within the district.
12. Job Roles or Course or Focus Area
The focus area is Early Childhood Education (ECE) . The training is centered on two specific curricula:
- Nav Chetana: For children aged 0-3 years.
- Aadhar Shila: For children aged 3-6 years.
The job roles to be developed include capacity building for Anganwadi Workers as ECE Educators, focusing on domain-specific skills (ECE pedagogy, classroom management) and professional development (digital literacy, communication).
13. Duration
The program has a multi-phase timeline:
- Commencement: Work to start within 60 days of receiving the Work Order.
- Validity of Rates: The quoted prices shall remain valid for 24 months from the bid submission date.
- Milestone Payments: Linked to deliverables at T+1 and T+4 months.
14. Funding and Payment Conditions
- Payment Schedule: Payments are milestone-based:
- 40% of total work order: Payable at T+1 month upon setting up AWW-Supervisor groups (90% coverage), initiating digital content, deploying HR, and providing dashboard access.
- 40% of total work order: Payable at T+4 months upon completion of subsequent deliverables.
- HR Cost Escalation: HR costs may be increased up to 10% yearly based on mutual discussion.
- Performance Security: A Performance Bank Guarantee of 10% of the total project cost is required, refundable after completion of the work (15 months without interest).
15. Mode of Submission and Address for Submission
Bidders must submit their proposals in two parts (Technical and Financial) as per the following:
- Mode: Online submission through the NIC website (https://latehar.nic.in or https://jharkhandtenders.gov.in).
- Physical Address (for offline submissions/presentations):
District Social Welfare Officer, Latehar
Collectorate, Latehar – 829206
Jharkhand - Presentation: Bidders may be required to present their proposals (PPT) either online or offline before the committee.
16. Other Terms and Conditions
- Validity: The quoted rates are valid for 24 months.
- Penalty for Late Delivery: A penalty of 0.5% per week (max 10% of delayed value) may be imposed for delays without valid reason.
- Termination: Either party can terminate the contract by giving one month’s written notice.
- Performance Guarantee: 10% of the total project cost, to be submitted by the successful bidder.
- Corrupt/Fraudulent Practices: The department reserves the right to reject bids or blacklist firms engaged in corrupt or fraudulent practices.
- Right to Accept/Reject: The District Administration reserves the right to accept or reject any bid without assigning any reason.
- Exemption: Exemption from turnover and EMD requirements is applicable to DPIIT-recognized Startups and MSME/UDYAM registered entities within Jharkhand.
- Force Majeure: Protection is provided against delays caused by events beyond the bidder’s control, such as natural disasters or epidemics.
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