Tender/EOI at a Glance: Key Information
| Particulars | Details |
|---|---|
| 1. State | Gujarat |
| 2. Issuing Authority | District Collector Office, Gir Somnath, Gujarat |
| 3. Title of Tender/RFP | Selection of Agency for arrangement of Exhibitions, Workshops/Seminar, and Training Seminar on Disaster Management Awareness |
| 4. Value of the Tender | Not Disclosed (Bidders to quote) |
| 5. Tender Fee | ₹5,000 (Non-Refundable Demand Draft) |
| 6. EMD (Bid Security) | ₹3,00,000 (Rupees Three Lakhs Only) by DD |
| 7. Last Date of Submission | 17th March 2026 |
| 8. Time of Submission | Up to 12:00 Hrs (Noon) |
| 9. Mode of Submission | Physical (Technical Bid) & Online (Financial Bid) |
| 10. DOWNLOAD Tender/EOI | DOWNLOAD TENDER [Click Here to Download from nProcure] |
1. Introduction
The District Collector Office, Gir Somnath, Government of Gujarat, has officially published an EOI for Skill Development Training and awareness specifically focused on Disaster Management. This skill RFP invites proposals from qualified agencies for the planning, organization, and execution of large-scale public awareness campaigns. The initiative aims to equip citizens within the Gir Somnath District with essential knowledge on disaster preparedness, risk mitigation, and emergency response through exhibitions, workshops, and training seminars.
2. Objective
The primary objective of this skill tender is to select a competent agency to conceptualize and implement a comprehensive Disaster Management Awareness program. The goal is to foster a culture of preparedness among diverse community groups, including students, government officials, social workers, and the general public, by utilizing interactive and educational methods to communicate vital safety protocols.
3. Important Key Dates
- Bid Document Download Start Date: 12th March 2026 at 11:00 Hrs
- Bid Document Downloading End Date: 17th March 2026 at 12:00 Hrs
- Last Date for Technical Bid Submission (Physical): 17th March 2026 at 12:00 Hrs
- Date of Technical Bid Opening: 17th March 2026 at 18:00 Hrs
- Bid Validity Period: 180 days from the opening of the price bid.
4. Tender Fee and Earnest Money Deposit (EMD)
- Tender Fee: A non-refundable fee of ₹5,000/- in the form of a Demand Draft must be submitted.
- EMD (Bid Security): An amount of ₹3,00,000/- (Rupees Three Lakhs Only) must be submitted as Bid Security.
- Payable Details: Both the Tender Fee and EMD must be in the form of a Demand Draft drawn in favor of “District Collector, Gir Somnath” and payable at Veraval.
- Note: The EMD must be in the name of the bidding firm. Failure to submit the EMD will lead to immediate rejection of the bid.
5. Scope of Work
The selected agency will be responsible for executing a multi-format awareness campaign within the Gir Somnath District. The scope of work is divided into three main components, scheduled for completion by March 2026:
A. Exhibitions (7 Events)
- Duration: 7 Exhibitions, each lasting 3 days.
- Logistics: Venue setup with a minimum covered area of 50 sq. meters, including display panels, thematic installations, and audio-visual equipment.
- Content: Informational panels in the local language, live demonstrations, and interactive displays on disaster preparedness.
B. Workshops/Seminars (3 Events)
- Target: 3 One-Day workshops with approximately 400 participants per workshop (Total: 1,200).
- Logistics: Arrangement of auditoriums, expert speakers, stage setup, sound/lighting, and food & beverages.
- Output: High-resolution photography and video reels for social media.
C. Training Seminars (3 Events)
- Target: 3 One-Day seminars with approximately 400 participants per seminar (Total: 1,200).
- Focus: In-depth technical briefings on disaster management by subject matter experts.
- Requirement: Interactive Q&A sessions and submission of detailed event reports.
6. Eligibility Criteria for Training Partners
Bidders must meet the following stringent eligibility requirements to be considered for this new skill tender:
- Registration: Must be registered in Gujarat (GST, Gumasta Dhara/Shop Establishment).
- Financial Turnover: Minimum average turnover of ₹2 Crore over the last three financial years (2022-23, 2023-24, 2024-25).
- Financial Capability: Minimum financial capability of ₹80 Lakhs (Bank Solvency/CA Certificate).
- Past Experience:
- Must have executed at least two work orders in Gujarat under Government Schemes for similar activities in the last two years.
- Minimum contract value of ₹80 Lakhs per order.
- Must have reached at least 4,500 participants in past events.
- Must have executed a single work order involving minimum 10 Disaster Awareness activities.
- Key Personnel: Must have at least 1 Project Manager (3+ years exp.) and 3 Management Trainers (3+ years exp.).
- Certifications: ISO 9001:2015, ISO 45001:2018, ISO 14001:2015, ISO 20121:2012 preferred.
- Legal Status: Bidder must not be blacklisted by any Government authority (affidavit on ₹300 notarized stamp paper required).
7. Selection Criteria
The evaluation will be based on a two-stage process:
- Technical Bid Evaluation (Qualifying Stage): The committee will evaluate the technical proposals based on the submitted documents, past experience, proposed methodology, human resources, and creativity. Only technically qualified bidders will proceed to the next stage.
- Financial Bid Evaluation: The financial bids of technically qualified bidders, submitted online via nProcure, will be opened and compared. The award will be made to the most suitable bidder as determined by the competent authority.
8. Empanelment Procedure
This is a direct Selection of Agency for a specific contract rather than a long-term empanelment. The successful bidder will enter into a contract with the District Collector Office for a period of 1 year. The agency must sign the contract generated by nProcure within 30 days of the award notification.
9. Eligible Beneficiaries
The programs are designed for a diverse audience to maximize community impact:
- Social Workers
- Industry Representatives
- Teachers and Health Workers
- Government Officials
- Students and Youth
- General Public
10. Total Target to be Trained
The total reach of the program is designed to cover approximately 2,400 direct participants:
- Exhibitions: 7 Exhibitions (Public outreach, no fixed target but aimed at maximum participation).
- Workshops/Seminars: 1,200 Participants (400 each x 3 events).
- Training Seminars: 1,200 Participants (400 each x 3 events).
11. Focus Areas (Job Roles/Courses)
The content will focus on key Disaster Management areas, including:
- Disaster Preparedness and Risk Mitigation
- Emergency Response and Safety Practices
- Live Demonstrations of Rescue Techniques
- Public Health Advisories (including COVID-19 protocols, if applicable)
12. Duration of the Contract
- Event Implementation Period: March 2026
- Contract Validity: The contract will be valid for 1 year. The quoted rates must remain firm for this period, and the department may utilize the services as required.
13. Funding and Payment Conditions
- Currency: Indian Rupee (INR).
- Price Firmness: Quoted prices shall be inclusive of all taxes and remain fixed for the duration of the contract.
- Payment Terms: Payment will be released after the successful completion of each program. The agency must submit an invoice along with:
- Photos and Videos of the event.
- A detailed event report.
- Work Completion Certificate signed by the concerned officer.
14. Mode of Submission and Address
- Mode: This is a mixed-mode submission.
- Part I & II (Technical Bid): Must be submitted physically in sealed envelopes superscribed appropriately to the address below.
- Financial Bid: Must be submitted online exclusively through the nProcure portal (https://tender.nprocure.com/).
- Address for Physical Submission:
Office of the District Collector,
Veraval, Gir Somnath – 362269.
15. Other Important Terms and Conditions
- Liquidated Damages: If the agency fails to deliver services on time, liquidated damages of 0.5% per week of the contract value will be deducted, subject to a maximum of 5% .
- Force Majeure: Delays due to natural calamities, epidemics, or wars may be excused provided prompt written notice is given to the authority.
- Confidentiality: The agency must not disclose any information or materials produced during the contract without prior consent.
- Jurisdiction: All legal disputes shall fall within the jurisdiction of the District Court of Gir Somnath.
- Deviation: Any deviation from technical specifications or conditional offers will lead to outright rejection.
IMPORTANT DISCLAIMER: This post contains a summary generated by Artificial Intelligence (AI) for informational purposes only. SKILLSPEDIA.IN is a private entity and is not affiliated with any government agency. Document Access: To facilitate easy download, we may provide a backup copy of the tender document via Google Drive. Please note that the Tender Authority may issue updates (Corrigendums) at any time which may not be reflected in our copy. User Duty: Always verify details and check for updates on the Official Tender Website before bidding. We accept no liability for discrepancies or outdated information.