EOI from Eligible and Experienced NGOs/Trusts for the operation of Day-care Special School ‘Chaman’ for Mentally Disabled Children

Key Information at a Glance

Detailed Summary of the EOI

1. Introduction and Purpose

The Directorate of Empowerment of Persons with Disabilities (DEPwD), under the Social Welfare Department of Bihar, is inviting Expressions of Interest (EOI) from eligible and experienced non-governmental voluntary organizations/trusts. The selected organization will be responsible for running a day-care special school named ‘Chaman’ for mentally disabled children in Patna district. The school will have a capacity of 50 students in the age group of 5-18 years.

2. Important Dates

• EOI Start Date: 01.10.2026
• Last Date for Pre-Bid Queries: 10.10.2026 (03:00 PM)
• Pre-Bid Meeting: 12.10.2026 (11:00 AM)
• Last Date for Submission: 21.10.2026 (Up to 12:00 Noon)
• Opening Date: 23.10.2026 (11:00 AM)

3. Eligibility Criteria for Bidders

Applicant organizations must meet the following mandatory requirements:

• Registration: Must be registered under the Societies Registration Act, 1860, or Indian Trusts Act, 1882. Must also be registered under Section 51 of the RPwD Act, 2016, and on the NITI Aayog Darpan portal.
• Experience: Minimum 2 years of experience in running a special school/center/home for disabled persons, funded by a government, semi-government, or CSR body. Experience in the field of mental disability is highly preferred.
• Financial Standing: The average annual turnover for the last three financial years (2023-24, 2024-25, 2025-26) must be a minimum of ₹1 Crore, supported by a CA-certified audit report with UDIN.
• Documents Required: Society registration, RPwD Act registration, NITI Aayog registration, experience certificates, audit reports (3 years), IT returns (3 years), annual reports (3 years), PAN card, 12A registration, and a notarized affidavit (on ₹1000 stamp paper) confirming the organization is not blacklisted.

4. Selection Process and Evaluation

• Shortlisting: Technically qualified organizations will be invited for a presentation before the departmental selection committee.
• Evaluation Criteria (Total 55 Marks):
  1. Registration Period (10 Marks): Based on the age of the organization’s registration (5-7 years: 5 marks; 7-10 years: 7 marks; >10 years: 10 marks).
  2. Average Turnover (10 Marks): Based on the average annual turnover (₹40-50 Lakhs: 2 marks; up to ₹80+ Lakhs: 10 marks). Note: This criterion conflicts with the eligibility requirement of a minimum ₹1 Crore turnover.
  3. Experience in Disability Sector (10 Marks): Based on years of experience (5-7 years: 5 marks; >10 years: 10 marks).
  4. Experience in Mental Disability (10 Marks): Based on years of experience (2-5 years: 5 marks; >10 years: 10 marks).
  5. Trained Staff (10 Marks): For having 32 trained staff, including a minimum of 5 RCI-registered professionals. Marks are awarded based on the number of RCI-registered staff (6-10: 3 marks; 16+: 10 marks).
  6. Own Building (3 Marks): For having own building with latitude/longitude details.
  7. National Trust Registration (2 Marks): For being registered with the National Trust.
• Contract: The selected organization will sign an agreement with DEPwD. A 5% bank guarantee of the accepted EOI amount must be submitted.

5. Financial Provisions

• Annual Recurring Expenses: ₹32,88,000/-
• Non-Recurring Expenses: ₹6,20,000/-
• Total Annual Grant: ₹39,08,000/-
• Fund Disbursement: Funds will be released in installments (initially for the first half-year). Subsequent installments will be based on review and monitoring.
• Emergency Fund: The selected organization must maintain an emergency fund of ₹1,00,000 in the school’s bank account and keep ₹20,000 in cash with the coordinator.

6. Staffing Requirements

The school requires a total of 26 staff members across various roles. Key positions include:

• Coordinator: 1 (₹15,000/month)
• Special Educator: 8 (₹12,000/month)
• Teaching Assistant: 10 (₹8,000/month)
• Computer Instructor: 2 (₹5,000/month)
• Aaya/Caregiver: 2 (₹3,000/month)
• Part-time Speech Therapist & Rehabilitation Psychologist: 1 each (₹250 per visit)
• Office Staff: Assistant (2), Accountant (1), Security Guard (3)

7. Operational Guidelines

• Infrastructure: The school must operate from a clean, airy building of at least 3000 sq. ft. (owned or rented). The environment should be barrier-free, with low-height furniture and blackboards.
• Curriculum: The curriculum will be based on guidelines, with Individual Education Plans (IEPs) for each student.
• Monitoring: The Assistant Director, District Empowerment of Persons with Disabilities Cell, Patna, will monitor and supervise the school. Monthly and quarterly progress reports must be submitted.
• Termination: The agreement can be terminated by DEPwD at any time without assigning a reason. It will automatically terminate if the scheme is discontinued or transferred to another department.

8. Other Terms

• Consortium: Not allowed.
• Right to Terminate: DEPwD reserves the right to modify or cancel the EOI process at any stage without providing a reason.
• Cost of Bidding: Bidders are responsible for all costs associated with the preparation and submission of their proposal.

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