Selection of Coaching Institutes to provide Coaching to youth of OBC & Minority Classes for Central Staff Selection Commission (SSC), IBPS, ESB Exam under Sardar Patel Coaching and Training Yojna-CLUSTER 2

Quick Glance: Key Tender Information

1. Introduction & Background

1.1 About SETC

• The State Level Employment and Training Centre (SETC) under the Backward Classes and Minorities Welfare Department (BCMWD), Madhya Pradesh is the nodal agency for this coaching scheme.
• Director, SETC (Backward Classes and Minority Welfare), Bhopal is empowered to issue instructions and take decisions for effective implementation.
• Financial flow/payments to selected institutions will be done by the nodal agency after due administrative approvals.
• State-level monitoring, coordination, and compilation of information will be done through the nodal agency.

1.2 Objective & Background

• The revised scheme “Sardar Patel Employment Oriented Coaching Scheme 2021 (as amended 2025)” aims to impart qualitative coaching to young men & women of Backward and Minority Classes before Central Staff Selection Commission (SSC), IBPS, ESB Examinations.
• 100% grant/financial assistance will be provided to selected institutions from the State Government.
• Objective: Improve success ratio of Backward and Minority category students in competitive examinations.

2. Important Dates & Timeline

3. Cluster & Course Details

3.1 Course Group & Exam

• Course Group: B
• Exams: Central Staff Selection Commission (SSC), IBPS, ESB Exams
• Cluster: II
• Divisional Headquarters: Gwalior, Chambal, Sagar, Rewa, Shahdol, Jabalpur
• Course Duration: 4 Months (Minimum 400 hours), 4 hours daily
• Maximum Coaching Fee: ₹20,000/- for entire course duration
• Stipend: External Student: ₹1,000/month; Local Student: ₹500/month (for entire course duration)

3.2 Budget Allocation & Tentative Seats

Note: Chambal may be merged with Gwalior and Shahdol with Rewa if sufficient applications are not received. Bidders must provide coaching at all mentioned divisional HQ locations mandatorily.

4. Selection Method & Process

4.1 Selection Method

• QCBS (Quality and Cost Based Selection)
• Technical Weightage: 70%
• Financial Weightage: 30%
• Final Score = (0.70 × Normalized Technical Score) + (0.30 × Normalized Financial Score)

4.2 Elimination Stages

1. Stage 1 — Preliminary Examination: Scrutiny of bids for completeness, proper signing, and responsiveness.
2. Stage 2 — Essential/Eligibility Criteria: Documentary evidence verification.
3. Technical Evaluation: Minimum 45 out of 90 marks required to qualify for presentation.
4. Presentation: Maximum 10 marks for logical action plan and presentation.
5. Financial Bid Opening: Only for technically qualified bidders who present.
6. Final Score Calculation: Through QCBS.

4.3 Technical Evaluation Criteria (90 Marks)

4.4 Financial Bid Evaluation

• Financial bids evaluated based on overall price quoted (inclusive of all taxes).
• Normalized Financial Score = 100 × (Lowest Offer / Offer by Bidder A)
• Conditional bids rejected.

4.5 Award Criteria

• Highest final score treated as successful bidder.
• In case of tie, bidder with lowest financial score wins; if still tied, highest turnover wins.
• ESC reserves the right to select bidder and work allotment based on capabilities, quality, and fund availability.

5. Eligibility Criteria (Essential)

6. Scope of Work

6.1 Coaching Institute Responsibilities

• Provide coaching for OBC and Minority students at all divisional headquarters.
• 50% seats for outside/external students and 50% for local students.
• Outstation students get ₹1,000/month home rent; local students get ₹500/month stipend.
• 75% attendance per month mandatory for stipend and home rent.
• Success rate for Group B (SSC, IBPS, ESB) required: 5% (including placement in government and private sector).
• Independent third-party assessment of trainees; assessment fee paid by coaching institutes.
• Minimum success rate in assessment: 50%.
• Follow-up of placements for 2 years from date of work order.
• Timely inspections by head office, district officers, and nodal agency.

6.2 Selection of Eligible Candidates

• Applications through online platform at MPTAAS portal.
• Selection on merit basis (marks obtained in graduation).
• Registration within 15 days from date of approval of selected students list.
• Institution responsible for qualification and eligibility of selected candidates.

6.3 Qualifications for OBC Youth

• Resident of Madhya Pradesh.
• Backward class preferential caste certificate in prescribed format.
• Family income within Creamy Layer limit prescribed by Government of India.
• Necessary academic qualification for respective competitive examination.
• Age: 17 to 40 years.
• Benefit only once (exception for multi-level exams).
• Mandatory attendance for entire coaching period; absence >15 days without notice cancels registration.
• Reservation for women and physically handicapped as per M.P. Government rules.
• No criminal case against applicant.

6.4 Qualifications for Minority Youth

• Resident of Madhya Pradesh.
• Religion: Muslim, Sikh, Jain, Buddhist, Christian, Parsi (self-declaration valid).
• Family income within Creamy Layer limit (as per OBC norms).
• Necessary academic qualification; Age: 17 to 40 years.
• Benefit only once; mandatory attendance; reservation for women and PH.
• No criminal case.
• Minority candidates with OBC certificate can be shifted between categories as per seat availability.

6.5 Attendance

• Offline biometric attendance twice daily (entry and exit).
• QR code for admission to coaching center.
• Records maintained by institutions.

6.6 Quality of Coaching

• State-level monitoring teams (at least 3 teams of subject matter experts) to monitor work.
• Teams report to Commissioner through Director SETC.

6.7 Other Instructions

• Curriculum aligned with latest exam pattern; updated as needed.
• Guidance/counseling for form filling and college selection.
• Call center support via phone, email.
• Regular tests/mock tests; monthly reports to SETC.
• General well-being and security of students is institute’s responsibility.
• Medium: English and Hindi both.
• Free teaching & learning material (hardcopy and softcopy) — originally prepared, no copyright infringement.
• Standard books in library (in consultation with department).
• Records: lectures, attendance, student performance, action plan.
• Monthly reports to SETC.
• ESC decides number of students between courses.

6.8 Periodic Inspection

• Assessments via feedback surveys, surprise visits, inspections.
• Deductions from forthcoming payments for gaps/non-compliance.
• Timely delivery of services is agency’s responsibility.

7. Payment Schedule

• 5% deduction from approved grant under Coaching fee; paid after successful completion (result as per RFP point 5.2.6).
• Deducted 5% can be claimed within 1 year of completion.
• Stipend and home rent paid directly to student’s account through DBT.
• Process completed at MP TAAS portal.

7.1 Amount Included in Coaching Fee

• Honorarium, building rent, registration fee, assessment fee, library, student kit, educational material, accessories.
• All government taxes paid by coaching institute from coaching fee.
• TDS deducted as per Income Tax rules.
• Penalties/liquidated damages deducted from payments.

8. Service Level Agreement (SLA)

• Defines levels of service expected by Coaching institute to SETC.
• SETC regularly reviews performance and effectiveness of SLA.

9. General Conditions of Contract

8.20 Performance Bank Guarantee (PBG) Details

10. Annexures & Formats

11. Key Points for Bidders

1. Bid Submission: Online at www.mptenders.gov.in + Hard copy at SETC office.
2. Financial Bid: Should NOT be indicated in Technical Proposal; separate envelope.
3. EMD: ₹5,00,000/- online; forfeited on withdrawal, failure to sign contract, or false documentation.
4. Bid Validity: 180 days.
5. Technical Score: Minimum 45/90 to qualify for presentation.
6. Presentation: Maximum 10 marks; demo lecture by one faculty mandatory.
7. Performance Bank Guarantee: As per clause 8.20 and 4.9.
8. Contract Duration: 1 year (extendable to 2 years).
9. Payment: 3 installments (45%, 30%, 25%) after 5% deduction.
10. Contact: The Director, SETC (BCMWD), Opposite Police Radio Wireless Office, Bhadbada Road, Bhopal-462003, M.P.

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