TENDER / EOI SUMMARY
Title of Post: Empanelment of Firms/Agencies for Event Management Services
| S.No. | Information | Details |
|---|---|---|
| 1 | State | Bihar |
| 2 | Issuing Authority | Women and Child Development Corporation (WCDC), Dept. of Social Welfare, Govt. of Bihar |
| 3 | Title of Tender/RFP | Empanelment of Firms/Agencies for Providing Event Management Services to WCDC and its Field Offices across the State of Bihar |
| 4 | Value of the Tender | Not specified (item-wise L1 rate quotation basis post-empanelment) |
| 5 | Tender Fee | ₹5,000 (Non-refundable) |
| 6 | EMD | ₹2,00,000 (Refundable) |
| 7 | Last Date of Submission | 08th May 2026 |
| 8 | Time of Submission | 04:00 PM |
| 9 | Mode of Submission | Online only (e-Procurement Portal) |
| 10 | Download Tender/EOI | 🔗Official Source (Recommended): https://eproc2.bihar.gov.in ⬇️ Quick Access Copy (Optional): DOWNLOAD ⚠️ Note: Always refer to the official website for latest updates and corrigendums. |
Detailed Summary
Objective
WCDC, Bihar invites proposals for empanelment of event management agencies to organize various events, melas, awareness campaigns, and festivals (e.g., Saras Mela, Nari Shakti Utsav, Sonepur Mela, Republic Day, Women’s Day, etc.) across the state. The empanelment aims to ensure timely, cost-effective, and professional event management services at headquarters and field offices.
Empanelment Tenure
- Initial: 3 years
- Extendable: +1 year (total up to 4 years)
- Cancellable anytime due to unsatisfactory performance.
Eligibility Criteria (Mandatory)
| Criteria | Requirement |
|---|---|
| Legal Entity | Company, Proprietorship, Partnership, LLP, Private Limited (registered under relevant Act) |
| Existence | Minimum 5 years as of tender publication date |
| Registrations | Valid PAN, GST, EPF, ESIC, ISO 9001 |
| Audited Financials | Last 3 FYs (2022-23, 2023-24, 2024-25) |
| Average Annual Turnover | ₹2 Crore (exclusively from Event Management Services) |
| Experience in Industry | Minimum 3 years |
| Govt. of Bihar Experience | Minimum 3 work orders from Bihar Govt./district offices |
| Work Order Value | Each work order ≥ ₹20 Lakh (FYs 2022-23, 2023-24, 2024-25) |
Prohibitions
- Consortium / Joint Venture NOT ALLOWED
- Firm should not have been blacklisted or had contracts terminated due to poor performance or unethical practices.
Bid Security (EMD) & Document Fee
- EMD: ₹2,00,000 (refundable; forfeited if withdrawn or fails to execute agreement)
- Document Fee: ₹5,000 (non-refundable)
- Exemption: Local manufacturers/service providers as per Bihar Purchase Preference Policy 2024 are exempted.
Technical Evaluation Criteria (Total 100 Marks; Qualifying: 65 Marks)
| Section | Marks | Key Parameters |
|---|---|---|
| Incorporation & Financial Health | 30 | Years of existence (max 10), Avg. turnover > ₹7 Cr (max 20) |
| Experience | 40 | Event management value (max 20), Govt. assignments (max 20) |
| Presentation | 30 | Live presentation of past work & creative ideas |
Financial Bid & Empanelment
- Post technical qualification, empanelment based on item-wise L1 (lowest rates).
- WCDC may empanel agencies at District/Commissionary/Headquarters levels.
- Limited tenders will be issued to empanelled agencies for actual work orders.
Performance Security (Work Order Stage)
- 10% of tentative work value
- Form: Unconditional & irrevocable Bank Guarantee or DD
- Validity: 3 months + 3 months claim period
- To be submitted within 10 days of work order issue
Penalties
- Up to 10% per day of event value for delays or non-compliance.
Important Dates
| Event | Date & Time |
|---|---|
| Pre-bid Meeting & Query Submission | 24th April 2026, 04:00 PM |
| Bid Download & Upload Period | 17th April – 8th May 2026 (upto 04:00 PM) |
| Technical Bid Opening | 8th May 2026, 04:30 PM or later |
| Financial Bid Opening | To be intimated later |
Proposal Validity
180 days from last submission date.
Mode of Submission
- Online only at https://eproc2.bihar.gov.in
- Bidder must have Class III DSC (signing + encryption) and registered user ID.
- Offline bids not accepted.
Key Documents Required in Technical Bid
- Incorporation/Registration Certificate + MoA
- PAN & GST certificates
- EPF & ESIC registrations
- ISO 9001 certificate
- Audited financials (3 years) + CA certificate with UDIN
- Work orders / agreements / LoA (minimum 3 for Bihar Govt. + 3 for high value)
- Affidavit of non-blacklisting (notarised)
- Signed acceptance of all RFP terms
Contact Information
- Office Address: WCDC Building, Daroga Prasad Rai Path, R. Block, Road No-2, Patna-800001
- Email: support.wdc@bihar.gov.in
- Help Desk (e-Proc): Toll Free 1800 572 6571, Email: eproc2support@bihar.gov.in
Important Clauses
- WCDC reserves right to reject any or all applications without assigning any reason.
- Existing empanelment stands cancelled from date of this RFP publication.
- No deviations to RFP accepted; conditional proposals liable for rejection.
- Exemption from EMD/Tender fee for local manufacturers/service providers as per Bihar Purchase Preference Policy 2024.
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