AIIMS | EOI for Empanelment of Project Management Agency for Skill Development Training Programs | AIIMS Bathinda

Quick Overview (Key Information)

1. Introduction

The All India Institute of Medical Sciences (AIIMS), Bathinda, and Baba Farid University of Health Sciences (BFUHS), Faridkot (Central/State Government institutions), have jointly issued this Expression of Interest (EOI) . The objective is to empanel a qualified Project Management Agency to oversee and support the implementation of various skill training programs. These programs focus on employment, entrepreneurship, and livelihood creation for unemployed youth and women. The selected agency will act as a key implementation partner, managing vendors, monitoring progress, and ensuring effective utilization of public funds. This Eoi for Skill Development Training is a competitive opportunity for experienced firms.

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2. Objective

The primary objective of this skill RFP is to empanel a single Indian consulting agency (no consortium or subcontracting allowed) as the Project Management Agency. The agency will be responsible for:

• Managing end-to-end implementation of skill development projects.
• Ensuring successful achievement of physical and financial targets.
• Monitoring project activities and outcomes.
• Suggesting improvements for monitoring mechanisms.

3. Key Dates & Deadlines

4. EOI Processing Fees (Tender Fee)

A non-refundable processing fee of ₹5,000 (Five Thousand Rupees only) must be submitted along with the EOI response. The fee should be in the form of a Demand Draft drawn in favor of the Executive Director, AIIMS Bathinda, payable at Bathinda, Punjab. Bids without this fee will be rejected.

5. Earnest Money Deposit (EMD)

No EMD is specified at the EOI submission stage. However, the Terms of Reference mention that punitive measures include forfeiting Bank Guarantees for erring agencies after empanelment.

6. Scope of Work (Terms of Reference)

The empaneled agency will be required to:

• Manage the project and support successful implementation of skill development projects.
• Identify and deploy vendors, consultants, and agencies for implementation.
• Ensure timely disbursal of funds to agencies.
• Monitor project activities and major outputs against desired outputs.
• Determine financial vs. physical achievements under the scheme.
• Assess major outcomes (e.g., Gross Enrolment Ratio, project outcomes, market access).
• Evaluate impact on quality, timely completion, value chain enhancement, beneficiary details.
• Suggest measures for improvement of implementation and monitoring mechanisms.
• Conduct periodic project monitoring for all assigned locations.
• Review annual accounts, audit reports, and procurement procedures.

7. Eligibility Criteria for Bidders (Training Partners / Agencies)

Consortium or subcontracting is NOT allowed. The agency must meet ALL of the following:

8. Selection Criteria (Technical + Presentation)

Total Marks: 70 (Technical) + 30 (Presentation) = 100

A. Technical Evaluation (70 marks):

• Annual Turnover (20 marks): ₹2 Cr – ₹4.99 Cr (10 marks); ₹5 Cr – ₹9.99 Cr (15 marks); >₹10 Cr (20 marks).
• Net Worth (10 marks): ₹50 Lacs – ₹1 Cr (5 marks); >₹1 Cr (10 marks).
• Number of Skill Projects (15 marks): 2-4 projects (5 marks); 5-7 projects (10 marks); 8+ projects (15 marks).
• Total Candidates Trained (15 marks): 10,000-15,000 (5 marks); 15,000-20,000 (10 marks); >20,000 (15 marks).
• Experience as PMA/Knowledge Partner (10 marks): For NSDC or Govt-sponsored programs.

Note: Only agencies scoring 70% or more (49+ marks) in Technical are invited for the Presentation round.

B. Presentation Round (30 marks): Based on approach, methodology, team strength, innovation, experience in new-age job roles.

The agency with the highest combined score will be selected.

9. Empanelment Procedure

1. Submit sealed EOI with technical & financial bids in separate envelopes.
2. Technical bid evaluation and shortlisting.
3. Presentation by shortlisted agencies.
4. Selection of highest-scoring agency.
5. Signing of agreement (MOA) within 15 days of approval on ₹100 non-judicial stamp paper.
6. Issuance of Bid Documents and request for final price proposal (on a per-candidate basis).
7. Work order awarded to L1 (lowest financial bidder) among technically qualified.

10. Eligible Beneficiaries

The skill training programs are targeted at unemployed youth and women seeking livelihood opportunities. No specific age or educational qualification is mentioned in the EOI, but will be defined per individual project.

11. Total Target to be Trained

The EOI does not specify a fixed total target. However, the evaluation criteria require bidders to demonstrate experience in training 10,000+ candidates over the last 5 financial years. Final targets will be project-specific.

12. Job Roles / Courses / Focus Area

Not explicitly detailed in this EOI. The scope mentions “Skill Development Projects” and “future job roles / new age job role training.” Specific job roles will be defined when individual projects are assigned to the empaneled agency.

13. Duration

Not explicitly stated. The initial validity of the EOI offer is 15 days, but the empanelment agreement will cover future training, capacity building, and skill development programs as per requirements of AIIMS and BFUHS. Duration will be mutually agreed in the agreement.

14. Funding and Payment Conditions

• Funding is through Government of India / State Government sources.
• Payment: The selected agency will quote service charges on a ‘per candidate’ basis (excluding GST). Financial bid will be opened only for technically qualified bidders.
• Disbursal of funds to vendors/agencies will be handled by the empaneled PMA.
• Punitive measures include forfeiting bank guarantees and recovery of entire paid amount if wrongful happenings are detected.

15. Mode of Submission & Address

Mode: Physical submission only – Sealed envelope superscribed “EOI for Empanelment of Project Management Agency for Skill Development Training Program” sent via Courier / Speed Post / Registered Post.

Address for Submission:

Mr. Vikas Yadav
PA to Executive Director
Administration Block
AIIMS Bathinda, Punjab, India – 151001

16. Other Important Terms & Conditions

• No consortium or subcontracting permitted.
• Conflict of Interest must be disclosed in writing; failure invalidates the bid.
• Right to reject: AIIMS & BFUHS can reject any EOI without assigning any reason.
• Jurisdiction: Only courts in Punjab have legal jurisdiction.
• No work without agreement: The agency cannot start any work until the formal agreement is executed.
• Blacklisting: Subsequent offences can lead to de-empanelment and restriction from future participation.
• Presentation hard copy must be submitted on the presentation date.
• Agencies that applied previously for the same subject need not apply again.

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