Quick Snapshot: Key Tender Information

Detailed Summary of the RFP/EOI

1. Introduction & Background

• About SETC: The State Level Employment and Training Centre (SETC) under the Department of Backward Classes and Minority Welfare (BCMWD), Madhya Pradesh, is the nodal agency for this coaching scheme. It imparts education and coaching to OBC and Minority students of Madhya Pradesh.
• Objective: To provide qualitative coaching to young men and women of Backward and Minority Classes to improve their success ratio in Central Staff Selection Commission (SSC), IBPS, and ESB competitive examinations.
• Scheme: “Sardar Patel Employment Oriented Coaching Scheme 2021 (as amended 2025)” — 100% grant/financial assistance from the State Government.
• Financial Flow: Payments to selected institutions will be made by the nodal agency after due administrative approvals.

2. Key Dates & Bidding Details

3. Cluster-I Details (Scope of Work)

• Mandatory: Bidder must provide coaching at all four divisional HQ locations. If no center exists, it must be established within 20 days of work order.
• Narmadapuram may be merged with Bhopal if insufficient applications.
• Course Duration: 4 months (minimum 400 hours), 4 hours daily.
• Maximum Coaching Fee: ₹20,000/- per student for entire course duration.
• Stipend: External students: ₹1,000/month; Local students: ₹500/month.

4. Eligibility Criteria (Essential)

5. Technical Evaluation Criteria (90 Marks + 10 Presentation Marks)

• Qualifying Marks: 45 out of 90 in technical proposal to qualify for presentation stage.
• Presentation: Maximum 10 marks; bidder must bring one faculty for teaching demo.

6. Selection Process (QCBS Method)

• Stage 1: Preliminary examination (scrutiny) — non-responsive bids rejected.
• Stage 2: Essential/Eligibility criteria — documentary evidence required.
• Stage 3: Technical evaluation (90 marks) + Presentation (10 marks).
• Stage 4: Financial bid evaluation (only for technically qualified bidders).
• Final Score: (0.70 × Normalized Technical Score) + (0.30 × Normalized Financial Score)
• Award Criteria: Highest final score wins. In case of tie, lowest financial score wins; if still tied, highest turnover wins.

7. Financial Bid & Payment Terms

• Maximum Coaching Fee: ₹20,000/- per student (inclusive of all taxes) for entire course.
• Payment Schedule:
  • 5% deducted from approved grant (paid after successful completion).
  • 1st Installment: 45% of remaining after agreement & trainee list submission.
  • 2nd Installment: 30% of remaining after coaching starts + 50% of sanctioned stipend.
  • 3rd Installment: 25% of remaining after attendance, progress, assessment, certification & placement + remaining 50% stipend.
• Stipend & Home Rent: Paid directly to students via DBT through MP TAAS portal.
• Performance Bank Guarantee: ₹2,000 per student or 10% of bid value (whichever is less), from scheduled commercial bank.
• PBG Validity: 24 months from date of MOU.

8. Scope of Work for Selected Coaching Institute

• Provide offline coaching at all divisional HQ locations.
• 50% seats for external students, 50% for local students.
• External students get ₹1,000/month home rent; local students get ₹500/month stipend.
• 75% monthly attendance mandatory for stipend/home rent.
• Success rate required: 5% for Group A (SSC, IBPS, ESB) including government/private placement.
• Independent third-party assessment — minimum 50% success rate mandatory.
• Follow-up of placements for 2 years from work order date.
• Online guidance facilities through portal/mobile app for 1 year after coaching.
• Biometric attendance (twice daily) + QR code for admission.
• Teaching medium: English and Hindi both.
• Free teaching & learning material (hardcopy + softcopy) approved by departmental committee.
• Monthly reports to SETC on lectures, attendance, performance, etc.

9. Eligibility for Students (OBC & Minority)

• OBC: MP resident, valid OBC caste certificate, family income within creamy layer limit, age 17-40 years, benefit only once.
• Minority: MP resident, religion (Muslim, Sikh, Jain, Buddhist, Christian, Parsi), income within creamy layer limit, age 17-40 years, benefit only once.
• Reservation: As per MP Government rules for women and physically handicapped.
• Local/External: Inside Municipal Corporation/Municipality = Local; Outside = External.

10. General Conditions of Contract

• Contract Duration: 1 year (extendable by 1 year, max 2 years).
• Performance Security: As per clause 8.20 and 4.9.
• Termination: For breach (15 days notice), insolvency (immediate), convenience (15 days notice).
• Arbitration: Bhopal, MP — Arbitration and Conciliation Act, 1996.
• Jurisdiction: Exclusive jurisdiction of competent courts at Bhopal; appellate jurisdiction: Hon’ble High Court of MP at Jabalpur.
• Force Majeure: Applicable as per standard clauses.
• Confidentiality: Highest level of secrecy required; NDA to be executed.
• Audit: SETC reserves right to inspect/monitor quality of services.

11. Annexures Required (Checklist)

1. Technical Proposal Cover Letter (Annexure 9.1)
2. Technical Bid Format (Annexure 9.2)
3. Undertaking from Bidder (Annexure 9.3) — ₹500 stamp paper, notarized
4. Power of Attorney (Annexure 9.4) — ₹500 stamp paper, notarized
5. CA Certificate for Financial Turnover (Annexure 9.5) — with UDIN
6. Non-Blacklisting Undertaking (Annexure 9.6) — ₹500 stamp paper, notarized
7. Details of Qualified Teachers (Annexure 9.7)
8. Space & Infrastructure Details (Annexure 9.8)
9. Logical Action Plan (Annexure 9.9)
10. Financial Bid Format (Annexure 9.10) — separate envelope, online only
11. Format for Final Selected Candidates (Annexure 9.11)
12. Check-List (Annexure 9.12)

12. Important Notes

• Joint Venture/Consortium: NOT allowed.
• Bid Validity: 180 days.
• EMD Forfeiture: If bidder withdraws during validity, fails to sign contract, or submits false documents (blacklisted for 3 years).
• Hard Copy: Must be submitted at SETC office by 16.10.2026, 6:00 PM. Financial bid should NOT be in hard copy.
• Conditional Bids: Liable for rejection.
• Contact: The Director, State Level Employment and Training Center (Backward Classes and Minority Welfare), Opposite Police Radio Wireless Office, Bhadbada Road, Bhopal-462003, MP.

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