Tender/EOI at a Glance
| Particulars | Details |
|---|---|
| State | Haryana |
| Issuing Authority | Municipal Council Sirsa (Office of the Executive Officer) |
| Title of Tender/RFP | Expression of Interest (EOI) for Conducting Information, Education and Communication (IEC) activities in the areas under the jurisdiction of the Municipal Council Sirsa under Swachh Bharat Mission (Urban)- 2.0 (SBMU-2.0) |
| Estimated Value | Not specified (Financial bid to be quoted for 12 months) |
| Tender Fee | ₹1,180/- (E-service fees) + ₹1,000/- (Bid document fees) = Total ₹2,180/- (Non-refundable) |
| EMD (Earnest Money Deposit) | ₹80,000/- (Rupees Eighty Thousand only) |
| Last Date of Submission | 19-03-2026 Till 05:00 Hrs |
| Time of Submission | Up to 05:00 PM |
| Mode of Submission | Online (via https://etenders.hry.nic.in) |
| DOWNLOAD Tender/EOI | DOWNLOAD EOI Click here to visit the official tender portal |
1. Introduction
The Municipal Council Sirsa (Haryana), under the Swachh Bharat Mission (Urban) – 2.0 (SBM-U 2.0), invites online Expressions of Interest (EOI) from eligible and reputed organizations. The primary goal is to conduct comprehensive Information, Education, and Communication (IEC) activities to promote sustainable waste management practices. This initiative focuses on driving behavioral change at the community level to ensure scientific solid waste management, with an emphasis on source segregation of waste, adherence to the 3Rs principle (Reduce, Reuse, Recycle), and compliance with all relevant waste management rules (Solid Waste, Plastic Waste & C&D Waste).
2. Objective
The core objective of this EOI is to empanel or select a qualified agency to partner with the Municipal Council Sirsa in achieving 100% source segregation of waste and fostering a culture of cleanliness. This will be accomplished through intensive, community-centric behavioral change and communication activities, capacity building of stakeholders, and providing handholding support to various city-level initiatives under SBM-U 2.0.
3. Key Dates
- Publishing Date: 13-03-2026 02:00 PM
- Bid Submission Start Date: 13-03-2026 02:00 PM
- Bid Submission Closing Date: 19-03-2026 Till 05:00 Hrs
- Bid Opening Date: 20-Mar-2026 10:00 AM, at the office of the Executive Officer, Municipal Council, Sirsa.
4. Tender Fee and EMD
- Tender Fee: A non-refundable fee of ₹2,180/- is payable online. This includes ₹1,180/- (E-service fees) + ₹1,000/- (Bid document fees).
- EMD (Earnest Money Deposit): An amount of ₹80,000/- must be submitted online along with the bid. The EMD of unsuccessful bidders will be returned. The successful bidder’s EMD will be retained by the Municipal Council until the execution of the agreement.
5. Scope of Work
The selected agency will be responsible for a holistic range of IEC and handholding activities across the 32 wards of Municipal Council Sirsa. The key deliverables include:
- Interpersonal Communication (IPC): Conducting door-to-door campaigns focusing on source segregation, home composting, alternatives to Single-Use Plastics (SUPs), and discouraging waste burning.
- Mass Awareness Campaigns: Organizing Nukkad Nataks (street plays), utilizing a Digital Van for video displays, creating and broadcasting radio jingles, and managing mobile advertisements via E-rickshaws.
- Material Development & Distribution: Designing, printing, and distributing IEC materials such as pamphlets, posters, and cloth banners. Producing a monthly documentary film with drone shots.
- Stakeholder Engagement: Conducting workshops, seminars, and training/capacity building sessions for sanitation workers and other stakeholders. Distributing awards, certificates, and refreshments at recognition events.
- Social Media Management: Creating and managing a dedicated page for SBM-U 2.0 activities on platforms like Facebook, Instagram, and Twitter, including paid promotions to maximize reach.
- Infrastructure Support: Providing handholding support in setting up and operating RRR (Reduce, Reuse, Recycle) Centers and developing a “Best out of Waste” Eco Park.
- Monitoring & Reporting: Maintaining a daily work register and submitting regular reports with photographs of all IEC activities to the SBM team.
6. Eligibility Criteria of Applicant Agency
The EOI is open to both Non-Profit Organizations and For-Profit Organizations. To be considered eligible, the applicant agency must meet the following criteria:
- Registration: Must be registered as a Society, Trust, or Company under the Companies Act, 1956/2013.
- Clean Record: Should not be blacklisted by any Urban Local Body or the Government of Haryana.
- Government Portal Registration: Must be registered on the Darpan Portal of the Government of India.
- Statutory Compliance: Must possess a valid PAN number and have ISO registration.
- State Requirement: The agency must be registered in Haryana.
- Financial Health: Must have a positive net worth and audited reports for the last three years (2022-23, 2023-24, 2024-25). The annual turnover must be at least ₹40 lakh.
- Relevant Experience: Must have proven experience in conducting holistic IEC and capacity-building activities, specifically in areas related to SBM, waste management, or similar social behavior change initiatives.
7. Selection Criteria and Evaluation Process
The selection of the agency will be based on a Quality cum Cost-Based Selection (QCBS) method. A committee constituted by the Municipal Council Sirsa will evaluate the bids.
- Technical Proposal (70% Weightage): Evaluated on the following:
- Approach & Methodology (30 marks): Project plan, tools, and techniques to achieve 100% source segregation.
- Previous Experience (30 marks): Relevant experience in IEC/training, years of establishment, and quality of proposed manpower.
- Project Presentation (40 marks): In-person presentation on communication strategy, behavioral change tools, and overall action plan.
- Financial Proposal (30% Weightage): The financial scores will be calculated using a formula where the lowest bid (Fm) receives a score (Sf) of 100, and others are scored as Sf = 100 x Fm / F.
- Final Score: The total weighted score is calculated as: (Technical Score x 0.7) + (Financial Score x 0.3) . The agency with the highest combined score will be selected.
8. Empanelment Procedure
The process involves a single-stage, two-cover system on the online portal:
- Cover 1 (Technical Envelope): Contains all pre-qualification documents, approach papers, and eligibility proofs.
- Cover 2 (Commercial Envelope): Contains the financial bid. This envelope will only be opened for those bidders who qualify in the technical evaluation.
- The final selection is made based on the QCBS method described above. The DMC Sirsa reserves the right to approve or disapprove the committee’s recommendations.
9. Eligible Beneficiaries
The primary beneficiaries of this project are the residents of the 32 wards under the Municipal Council Sirsa. This includes households, sanitation workers, local community leaders, and other stakeholders involved in the city’s waste management ecosystem.
10. Key Focus Areas
- Source Segregation of Waste
- Promotion of the 3Rs (Reduce, Reuse, Recycle)
- Alternatives to Single-Use Plastics (SUPs)
- Prevention of Waste Burning
- Operation of RRR Centers
- Community Mobilization and Participation
- Skilling and Capacity Building of Stakeholders
11. Duration of Project
The initial contract period is 12 months from the date of signing the agreement or issuance of the work order. This may be extended for a further 24 months (total 3 years) based on mutual consent and following due procedure.
12. Funding and Payment Conditions
- Funding Source: Swachh Bharat Mission (Urban) – 2.0.
- Payments: Will be made to the agency on a monthly basis upon submission of detailed invoices and work reports of the executed IEC activities for that period.
- Price Variation: No cost variation or price change will be permitted for the duration of the contract period.
- GST Exemption: Awareness/IEC activities under SBMU are exempted from GST.
13. Mode of Submission and Address
- Mode: The EOI/bid must be submitted online only.
- Portal: https://etenders.hry.nic.in
- Physical Address for Communication: Office of the Executive Officer, Municipal Council, Sirsa, Mota Market, Govt. Girls Sr. Sec. School (MC Office), Sirsa, Haryana – 125055.
- Official Email ID: secymc.sirsa@gmail.com
14. Other Important Terms and Conditions
- Project Team: The selected agency must deploy a dedicated team, including a Programme Manager, Technical Consultant, Community Mobilizers (4), and a Graphic Designer cum Social Media Manager, as per the qualifications specified in the EOI.
- Right to Reject: The procuring entity (Municipal Council Sirsa) reserves the right to accept or reject any or all EOIs/bids, cancel the procurement process, or annul the tender at any time without incurring any liability to the bidders.
- Code of Integrity: Bidders must adhere to a strict code of integrity, prohibiting bribery, misrepresentation, collusion, and any other unfair means. Breach of this code can lead to exclusion from the current process or debarment from future procurements for up to three years.
- Bid Validity: Bids must remain valid for 90 days from the date of submission.
- Language: All documents and correspondence must be in English.
- Withdrawal of Bid: Bidders may withdraw or modify their bids online before the submission deadline.
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