Detailed Summary of RFP for Residential Special Training Centres for Rescued Child Labour in Bihar

Key Information at a Glance

A. Overview and Purpose

The Labour Resources and Migrant Workers Welfare Department, Government of Bihar invites proposals from eligible Non-Governmental Organizations (NGOs) for establishing and operating Residential Special Training Centres/Schools for rescued child labour between the age group of 6-14 years.

Objective:

• Provide permanent residential facilities to rescued child labour till the age of 18 years
• Provide basic and bridge course education through formal education or National Open School (NOS)
• Facilitate vocational/skill training after age of 18
• Rehabilitate children into mainstream society
• Break the vicious cycle of child labour

B. District-wise Allocation & Scope

Total: 4 centres across 4 districts

Key Points:

• Only one centre per district will be established
• Organizations can apply for one or more districts
• Must create infrastructure and manpower for at least 100 rescued child labourers per centre
• Children admitted must be produced before Child Welfare Committee (CWC)

C. Key Amendments/Corrigendum Highlights

D. Financial Details

Earnest Money Deposit (EMD):

• Mode: Demand Draft from scheduled bank in favor of “Additional Chief Secretary, Labour Resources and Migrant Workers Welfare Department, Payable at Patna”
• Separate DD required for each district (consolidated DD not accepted)
• Forfeiture: If bid withdrawn during validity period OR if successful bidder fails to submit Performance Guarantee within 30 days of LOA

Performance Guarantee (PG):

• ₹7,00,000 per allotted school
• Form: Irrevocable unconditional Bank Guarantee valid for 36 months or Demand Draft
• Timeline: Within 30 days of Letter of Award (LOA)
• Forfeiture: If performance unsatisfactory OR organization engages in undesirable activities
• Return: Within 6 months from end of allotment period

Grant Structure:

Financial Bid Components (Monthly Quote for 100 children):

1. Furniture & Equipment (beds, lockers, computers, TVs, sports equipment)
2. Building Rent/Maintenance (minimum 12,000 sq. ft. carpet area)
3. Water & Electricity (24×7 supply)
4. Manpower (Project Coordinator, Counsellor, Social Workers, Educators, Multi-tasking Staff, Cooks, Helpers, Security Guards)
5. Maintenance (Food – 3000 cal/day, clothing, toiletries, medical)
6. Contingencies (stationery, telephone, photocopy, etc.)
7. Library Books & Miscellaneous

E. Eligibility Criteria

F. Important Conditions & Requirements

Infrastructure & Operations:

• Minimum 12,000 sq. ft. carpet area (well-ventilated building)
• Safety Measures: CCTV, Day & Night Attendance System (biometric if possible)
• Healthcare: Regular medical check-ups, specialized services
• Individual Care Plan for each child
• Electronic Database in Child Labour Tracking System (CLTS)

Required Facilities:

• Kitchen, bathrooms (minimum 2), toilets (minimum 8)
• Recreational facilities (indoor & outdoor games)
• Computers, printers, scanners, TVs
• Library with educational/informational books
• Locker facilities for children
• 2 sets of winter/summer clothes per child

Manpower Requirements:

G. Period of Allotment & Performance Review

H. Submission Procedure

Two-Envelope System:

Required Documents in Technical Bid:

1. Earnest Money Deposit (EMD)
2. Registration Certificate (Societies Act, 1860)
3. Audited Reports (FY 2022-23, 2023-24, 2024-25)
4. CA Certificate (Annexure III & IV with UDIN)
5. Supporting Documents (work orders, MOUs, agreements)
6. Brief write-up on current programs (max 3 pages)
7. Approach & Methodology write-up (max 5 pages)
8. Non-Blacklisting Affidavit (Annexure I)
9. Power of Attorney (Annexure II)
10. Income Tax Returns (FY 2022-23, 2023-24, 2024-25)

I. Key Rules & Conditions

J. Special Provisions

1. Child Age: 6-14 years at admission; can stay till 18 years
2. Skill Training Cost: Department will bear cost of domain skill training undertaken after 18 years (Government sponsored)
3. Admission Responsibility: Prime responsibility of admitting rescued children lies with selected organization
4. Department Support: State machinery will assist in admitting rescued child labour
5. Statutory Deductions: Applicable taxes/deductions will be made
6. Presentation Required: Qualified bidders must make presentation on approach and methodology

K. Jurisdiction & Dispute Resolution

• All disputes subject to courts at Patna, Bihar
• Department’s decision on performance reviews is final and conclusive

L. Important Dates

M. Contact Information

N. Important Notes for Bidders

1. Corrigendum Changes: This RFP is a continuation of earlier tender (RFP-01/CL-10-09/2017 (Khand-I) L.R.-01, dated 03.02.2026). The rate matching clause is critical – if current L-1 rate is higher, must match previous L-1 rate.
2. Previous Tender Participation: Participation in previous tender does not disqualify bidders from current tender.
3. Separate DDs Required: Consolidated DD for multiple districts will be rejected.
4. CA Certificate UDIN: Mandatory verification through https://udin.icai.org/search-udin. Without UDIN, proposal will be rejected.
5. Physical Submission Only: No electronic submission accepted.
6. Binding Financial Quote: Financial quote is binding upon bidder.
7. No Guarantee of Work: Selection under this RFP does not guarantee allocation of work.
8. Careful Study Required: Submission implies full understanding of all terms and conditions.

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