Selection of Vocational Training Partners for providing Vocational training in 337 vocational labs across 337 Government schools (NSQF) in Punjab under Private Security trade

Key Information at a Glance

Note on EMD: EMD is NOT exempted for MSEs or Startups for this tender. The amounts are:

• Zone 1: ₹4,30,913
• Zone 2: ₹3,82,199
• Zone 3: ₹3,68,420
• Zone 4: ₹4,40,099

Detailed Summary of the EOI / Tender Document

1. Basic Tender Details

• Bid Number: GEM/2026/B/7543473
• Dated: 15-05-2026
• Bid Opening Date/Time: 29-05-2026 at 11:30:00
• Bid Offer Validity: 90 days from the end date
• Contract Period: 9 Months and 4 Days
• Organisation: E-punjabschool – Management Information System
• Office: Department of School Education – Punjab

2. Financial & Eligibility Criteria

• Minimum Average Annual Turnover (3 years): ₹100 Lakhs (₹1 Crore)
• Required Past Experience (Similar Services): 5 Years
• MSE/Startup Relaxation for Experience/Turnover: No
• Estimated Bid Value (Inclusive of all taxes): ₹8,10,81,490
• Floor Price (Minimum Quote): Yes, 3.85% of prescribed remuneration (for Management Charges)
• Payment Timeline: Within 45 days of issue of Service Delivery Acceptance Certificate (SDAC) and online bill submission.

3. Scope of Work (Core Objective)

The successful bidder (Vocational Training Partner) is required to implement vocational education programs under the National Skill Qualification Framework (NSQF) in 337 government schools across Punjab for the Private Security trade.

Key Deliverables:

• Deploy: 337 Vocational Trainers + 10 Vocational Training Coordinators (VTCs – 1 per 40 trainers).
• Remuneration to be paid by Contractor:
  • Trainers: ₹22,114/- per month (All Inclusive)
  • Coordinators: ₹35,514/- per month (All Inclusive)
• Service Charge: Bidders must quote a minimum of 3.85% of the above remuneration as their service charge (management fee). L1 will be decided on the lowest percentage quoted.
• Tenure: 9 months (with possible extension up to 2 years at same terms).

4. Schedule / Zone-wise Distribution

The tender is divided into 4 Schedules (Zones). L1 will be determined separately for each schedule.

5. Eligibility Criteria (Pre-Qualification)

Bidders must meet all the following:

1. Legal Entity: Company registered under Indian Companies Act / LLP / Partnership / Cooperative Society / Trust.
2. Turnover: Average annual turnover of at least ₹1 Crore from similar business in last 3 audited financial years (FY 2021-22, 2022-23, 2023-24).
3. Experience (Mandatory):
   • Must have experience in deploying vocational trainers under NSQF in Security Trade OR Physical Education Trade.
   • Must have completed projects with trainer deployment thresholds in last 5 years (e.g., 1 project with ≥80% of required trainers, OR 2 projects with ≥50%, OR 3 projects with ≥36%).
   • Experience in similar works defined as projects in schools/colleges/ITIs delivering NSQF-aligned training.
4. Physical Presence in Punjab: Required within 30 days of LoA (can be established post-award).
5. Timely Salary & Compliance: Salaries paid before 7th of month (5 out of last 6 months); ESI/EPF deposited before 15th; Minimum 20 employees on payroll.
6. No Blacklisting/Insolvency/Criminal Conviction.
7. No Joint Venture or Sub-contracting allowed.

6. Key Commercial & Technical Conditions

• Evaluation Method: Item-wise evaluation (L1 per schedule) using Least Cost Selection Method (LCBS).
• Bid Type: Two Packet Bid (Technical + Financial).
• Performance Bank Guarantee (PBG): 5% of Contract Value (per trade) to be submitted within 14 days of LoA. Valid for 60 days beyond contract expiry.
• Option Clause: Buyer can increase/decrease contract quantity or duration by 25% .
• Minimum Quote: Service charge cannot be less than 3.85% of the prescribed trainer/coordinator remuneration.
• Penalties: Stringent penalties for delays (e.g., ₹2,000-5,000 per day for PBG delay; ₹500 per day per trainer for non-deployment; up to 10% of monthly payable cap).
• Exit Management: Contractor must ensure smooth transition for 90 days post-termination.

7. Important Documents to be Uploaded

• Audited Balance Sheets (last 3 years) with CA Certificate & UDIN.
• Work Orders & Completion Certificates (or Deployment Summary + Transaction Statement).
• Salary & Statutory Compliance proof (ESI/EPF challans, ECR statements for 6 months).
• Self-Declaration (Annexure B) & Notarized Affidavit on ₹100 stamp paper for non-blacklisting (Annexure C).
• Startup registration (if claiming relaxation, though EMD/turnover exemption is not allowed as per Punjab transparency rules).

8. Critical Notes for Bidders

• No EMD Exemption: As per Punjab Transparency in Public Procurement Rules, no EMD exemption is permitted for Startups, MSMEs, or even firms with turnover > ₹500 Cr.
• Geographical Presence: While the GeM option “Is geographical presence required” is set to “No” to allow out-of-state bidders, the RFP mandates opening an office in Punjab within 30 days of award.
• Guest Lecturers & Industry Visits: Cost to be borne by the Department, not the Contractor. Contractor only arranges.
• Insurance for Coordinators: Contractor must enroll coordinators under PMSBY & PMJJBY (premium borne by Contractor).
• Laptop for Coordinators: Contractor must provide functional laptops to each coordinator.
• Jurisdiction: All disputes subject to courts in Chandigarh.

9. Pre-Bid Meeting Details

• Date & Time: 19-05-2026 at 14:00:00
• Venue: Conference Hall, O/o Project Director, Samagra Shiksha Abhiyan, Fifth Floor, Department of School Education, Punjab, Phase-VIII, SAS Nagar – 160062.
• VC Link: https://meet.google.com/bwg-wfnf-oho

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