Appointment of Third Party Inspection Agencies (TPIAs) for Inspection of works to be Implemented under Jal Jeevan Mission (JJM) in Different Villages at Distt. Damoh (M.P.)

Tender at a Glance

Detailed Summary of the Tender/EOI

This document is a standard tender (NIT No. 11/Procell/EE/PHED/2026-27/Damoh dated 21.05.2026) issued by the Public Health Engineering Department (PHED), Madhya Pradesh for the engagement of Third Party Inspection Agencies (TPIAs). The key objective is to ensure the quality and quantity of works executed under the Jal Jeevan Mission (JJM) in 109 villages of District Damoh.

1. Project Background & Objectives

• Mission: Jal Jeevan Mission (JJM) aims to provide Functional Household Tap Connections (FHTC) to every rural household by 2028, ensuring safe water (55 LPCD) throughout the year.
• Role of TPIA: To support Gram Panchayats/VWSCs in quality control, as the PHE Department will handle technical aspects, supervision, and payment processing. The TPIA acts as an independent quality auditor.
• Scope: Inspection of all engineering works (Civil, Mechanical, Electrical) for in-village and off-village infrastructure (intake structures, treatment plants, pipelines, OHTs, pump houses, FHTCs, etc.). This includes material inspection, quality control measure verification, safety checks, and recommending payments based on work executed.

2. Eligibility Criteria (Strictly Enforced)

• Empanelment: Only agencies already empanelled as TPIs by the Engineer-in-Chief, PHED, M.P., under JJM are eligible.
• Joint Venture (JV): NOT ALLOWED.
• Financial: Average annual turnover for the last 3 Financial Years (FY 2023-24, 2024-25, 2025-26) must not be less than the Probable Amount of Contract (Rs. 11.30 Lakhs).
• Physical Requirement: Must possess the empanelment letter from PHED, M.P.
• Key Restriction: An agency can be awarded work for only ONE Group of districts. If an agency is L1 in one group, its financial bid will not be opened for any subsequent group.

3. Key Dates & Process

• Pre-bid Meeting: Yes, at the office of the Chief Engineer, PHED, Gwalior Zone.
• Bid Validity: 120 days from the date of bid submission.
• Bid Opening: Envelopes (A, B, C) opened sequentially online. Financial bids opened only for bidders who qualify the technical bid (Envelope B).
• Critical Dates: Available on the e-tendering portal (https://mptenders.gov.in).

4. Commercial & Financial Information

• Contract Period: 12 (Twelve) Months from the date of signing the agreement.
• Quoting Format: Bidders must quote an overall percentage (above/below/at par) on the Bill of Quantities (BOQ). For this work, the BOQ indicates 0.5% of the bill value as the rate.
• Payment Terms: Monthly, based on the value of contractor bills verified and inspected by the TPIA in that month.
• GST: Exclusive of GST (to be paid separately). All other taxes, duties, and levies are included in the quoted percentage.
• Performance Security: 5% of the Contract Amount (to be submitted as FDR/Bank Guarantee).
• Security Deposit: 5% deducted from each running bill, refunded after the Defect Liability Period.
• Price Adjustment: Not applicable.

5. Manpower & HR Requirements

The TPIA must deploy a dedicated team for the division, including:

• Team Leader: 1 (Post-graduate in Civil Engg. with 5 years exp., or Graduate with 8 years exp., or Retired AEE/EE)
• Sr. QC Engineer: 2 (Post-graduate with 2 years exp., or Graduate with 3 years exp., or Retired JE/AE)
• Civil Engineer (Field QC Engineer): 8 (Graduate in Civil Engg., or Diploma with 3 years exp.)
• Maximum Age: 65 years for Team Leader/Sr. Engineer; 50 years for Field Engineer.
• Office: TPIA must establish its own office at the District Headquarters at its own cost.

6. Penalties & Termination Clauses (Stringent)

• Delay in Mobilization ( > 30 days): Immediate Termination.
• Delay in Site Inspection (> 3 days): Rs. 3,000/day for first 7 days, Rs. 5,000/day for next 7 days, then termination.
• Delay in Inspection Report Submission: Rs. 5,000/day for first 7 days, then termination.
• Manpower Shortfall: Rs. 30,000 (Degree holder) or Rs. 18,000 (Diploma holder) per month.
• Non-establishment of Lab: 1% of contract value (min. Rs. 10,000/month).
• Fraud/Corrupt Practices: Leads to immediate termination, debarment, and forfeiture of all securities.

7. Other Critical Conditions

• No Extra Payment: If the project extends beyond 12 months, no additional payment is made to the TPIA. If all villages complete the cycle earlier, the assignment may be reduced.
• Liability: TPIA is jointly responsible for quality. If poor workmanship is later found despite a TPIA’s clearance, criminal action can be taken against the TPIA.
• Dispute Resolution: 3-tier system (Competent Authority -> Appellate Authority -> MP Arbitration Tribunal). The TPIA must continue work despite any dispute.
• Jurisdiction: All legal matters are subject to courts in Madhya Pradesh.

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