Selection of Coaching Institutes to provide coaching to youth of OBC & Minority Classes for JEE Mains & NEET Entrance Exams under Sardar Patel Coaching and Training Yojna 2021 (as amended 2025) for Financial Year 2026-27 (2nd Call)

Key Information at a Glance

Detailed Summary of RFP for Tenderers

1. Objective & Background

The Government of Madhya Pradesh, through the State Level Employment and Training Centre (SETC), seeks to empanel coaching institutes to provide free, high-quality coaching to students from Other Backward Classes (OBC) and Minority Communities for the JEE Mains (Engineering) and NEET (Medical) entrance exams. The goal is to improve their success ratio and provide equal opportunities.

2. Important Dates & Deadlines

3. Eligibility Criteria (Essential for Technical Bid Opening)

Bidders must meet all of the following. Failure will lead to disqualification.

4. Scope of Work & Key Requirements

• Locations: The bidder must provide coaching at all five divisional headquarters: Bhopal, Indore, Gwalior, Jabalpur, and Ujjain. If a center doesn’t exist, it must be established within 20 days of work order.
• Course Duration: 24 months (Minimum 2400 hours, 4 hours daily).
• Maximum Coaching Fee: ₹30,000 per year (max ₹60,000 for 24 months) per student. Bidders must quote below this ceiling.
• Stipend for Students: ₹1,000/month for external students (outside Municipal limits), ₹500/month for local students (linked to 75% monthly attendance).
• Seat Distribution (Total 900 seats):
  • Bhopal: 180 (160 OBC + 20 Minority)
  • Indore: 360 (320 OBC + 40 Minority)
  • Gwalior: 90 (80 OBC + 10 Minority)
  • Jabalpur: 180 (160 OBC + 20 Minority)
  • Ujjain: 90 (80 OBC + 10 Minority)
• Success Requirement: Minimum 10% students must achieve cut-off marks. For third installment and 5% withheld amount, 50% success rate is mandatory (assessed by independent third party, paid by institute).
• Online Platform: Must provide online guidance portal and dedicated mobile app for students, accessible for 1 year post-coaching (doubt clearing, study material, mock tests).
• Teaching Medium: English and Hindi. Must support Hindi-medium students.

5. Selection Process (QCBS Method)

• Weightage: Technical = 70%, Financial = 30%.
• Technical Evaluation (Max 90 Marks): Bidders need minimum 45 marks to qualify for presentation.
  • Turnover (Max 20 Marks)
  • Number of Coaching Centres in India (Max 15 Marks)
  • Coaching Experience in Years (Max 10 Marks)
  • Total students selected in JEE/NEET last 5 years (Max 15 Marks)
  • Number of full-time faculty (Max 15 Marks)
  • Infrastructure (Max 10 Marks)
  • Live streaming & mock test facility (Max 5 Marks)
• Presentation (Max 10 Marks): Shortlisted bidders present logical action plan with faculty demo.
• Financial Score Normalization: Lowest quoted price gets 100 marks; others calculated proportionally.
• Final Score = (0.70 × Normalized Technical Score) + (0.30 × Normalized Financial Score) . Highest final score wins.

6. Payment Terms & Performance Bank Guarantee (PBG)

• Payment Milestones:
  • 1st Installment: 45% of coaching fee (after deducting 5% withheld) after agreement & trainee list submission.
  • 2nd Installment: 30% of coaching fee + 50% of student stipend.
  • 3rd Installment: 25% of coaching fee + remaining 50% stipend. The withheld 5% paid only if 50% success rate achieved.
• Performance Bank Guarantee (PBG):
  • If quoted rate is 81-100% of max fee → 10% of bid value.
  • If quoted rate is 50-80% of max fee → 20% of bid value.
  • If quoted rate is below 50% of max fee → 30% of bid value.
  • Alternatively, ₹2,000 per student or 10% of bid value (whichever is less).

7. Important Clauses & Penalties

• Joint Venture/Consortium: Not allowed.
• Bid Validity: 180 days from submission deadline.
• Contract Duration: Primarily 1 year, extendable up to 2 years based on performance.
• Termination: SETC can terminate with 15 days’ notice for breach, insolvency, or convenience.
• Penalties: EMD forfeited for withdrawal, false documentation (plus 3-year blacklisting), or failure to sign contract.
• Jurisdiction: All disputes subject to courts in Bhopal, Madhya Pradesh (High Court at Jabalpur for appeals).
• Inspection: Department can conduct surprise physical verification anytime.

8. Documents Required for Submission (Checklist Summary)

1. Cover letter (Annexure 9.1)
2. Technical Bid Format (Annexure 9.2)
3. Undertaking on ₹500 stamp paper (Annexure 9.3)
4. Power of Attorney on ₹500 stamp paper (Annexure 9.4)
5. CA Turnover Certificate with UDIN (Annexure 9.5)
6. Non-blacklisting undertaking on ₹500 stamp paper (Annexure 9.6)
7. Details of qualified teachers (Annexure 9.7)
8. Space & infrastructure details (Annexure 9.8)
9. Logical action plan (Annexure 9.9)
10. Financial Bid (Annexure 9.10) – in SEPARATE sealed envelope, NOT in technical bid.
11. Proof of students coached (500/year for 3 years) & successful candidates (last 5 years).

9. Critical Notes for Tenderers

• Mandatory Five Locations: You cannot bid for only one city. You must operate in all five (Bhopal, Indore, Gwalior, Jabalpur, Ujjain) or establish within 20 days.
• No Franchising: Work cannot be done on a franchise/sub-contract basis. The applicant organization itself must have the experience and infrastructure.
• Assessment Fee: The coaching institute must pay for the independent third-party assessment of student outcomes.
• Free Study Material: Must provide free hard & soft copy learning material, approved by a departmental committee.
• Biometric Attendance: Mandatory two-time daily biometric + QR code attendance.
• Seat Reservation: Women and physically handicapped quotas as per MP Government rules.

Note to Tenderers: This is a 2nd Call RFP. Carefully read the full document (47 pages) available at www.mptenders.gov.in. All annexures must be filled exactly as prescribed. Any deviation or conditional bid will be rejected.

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