Key Information at a Glance
| Field | Details |
|---|---|
| 1. State | Madhya Pradesh (M.P.) |
| 2. Issuing Authority | Department of Women and Child Development (WCD), District Vidisha (M.P.) |
| 3. Title of Tender/RFP | Engagement of NGO to Implement Child Nutrition Improvement Program for Elimination of Malnutrition and Stunting under CSR of SECL, Bilaspur |
| 4. Value of the Tender | Not explicitly stated (Contract value is to be determined based on pre-approved rates of ₹8 per meal per child for 3 years, plus project implementation costs). |
| 5. Tender Fee | ₹1,000 (non-refundable) + e-Procurement processing fees (paid online on mptenders portal) |
| 6. EMD (Earnest Money Deposit) | ₹1,00,000 (Rupees One Lakh) (paid online on mptenders portal) |
| 7. Last Date for Submission | 20/05/2026 |
| 8. Time of Submission | Till 3:00 PM |
| 9. Mode of Submission | Online (through https://mptenders.gov.in/) |
| 10. Download Tender/EOI | DOWNLOAD RFP | https://mptenders.gov.in/ |
Detailed Summary of the RFP Document
1. Objective & Background
- Purpose: To select an experienced Non-Governmental Organization (NGO) for field-level implementation of a Child Nutrition Improvement Program aimed at eliminating malnutrition and stunting in children.
- Funding Source: The project is funded under the Corporate Social Responsibility (CSR) initiative of South Eastern Coalfields Limited (SECL), Bilaspur.
- Target Area: Vidisha district, Madhya Pradesh.
- Target Beneficiaries: Children in the age group of 6 months to 3 years.
- Duration of Contract: 3 (Three) years.
2. Pre-Qualification & Eligibility Criteria (Mandatory)
Bidders must meet ALL the following. Consortiums/Joint Ventures are not allowed.
| S.No. | Requirement | Specific Condition |
|---|---|---|
| 1 | Legal Entity | Registered NGO (Trust/Society/Section 8 Co.) with minimum 5 years of continuous operation. |
| 2 | Annual Turnover | Average of at least ₹10 Crores in India for the last 3 financial years (2022-23, 2023-24, 2024-25). |
| 3 | Net Worth | Positive net worth as per audited financials for 2024-25. |
| 4 | Working Capital | Minimum ₹2 Crores (Current Assets minus Current Liabilities). |
| 5 | Relevant Experience | Minimum 2 projects, each of value ≥ ₹5 Crores, in domains like Child Nutrition, Maternal & Child Health, ICDS, SHG engagement, etc., completed after 01/04/2020 for Govt./PSU/Public Listed companies. |
| 6 | Tax Compliance | Mandatory registration under Section 12A and 80G of the IT Act. |
| 7 | Statutory Registration | Valid PAN card. |
| 8 | No Blacklisting | Self-declaration that the agency is not blacklisted by any Central/State Govt./PSU. |
| 9 | NGO Darpan | Mandatory registration on the NITI Aayog’s NGO Darpan portal. |
3. Technical Evaluation Criteria (100 Marks – Quality Based Selection)
Financial bids are not considered (rates are pre-determined). The contract is awarded to the bidder with the highest technical score (H1).
| S.No. | Criteria | Maximum Marks |
|---|---|---|
| 1 | Years of Experience in Social Sector (5 to 25+ years) | 15 |
| 2 | Average Annual Turnover (₹10 Cr to >₹50 Cr) | 35 |
| 3 | Amount received in Nutrition activities in last 5 years (up to >₹30 Cr) | 30 |
| 4 | Amount received in Healthcare activities in last 5 years (up to >₹15 Cr) | 05 |
| 5 | Amount received in Social Welfare activities (excluding Nutrition & Healthcare) in last 5 years (up to >₹25 Cr) | 10 |
| 6 | Experience of providing services in Madhya Pradesh (1 project of ₹5 Cr = 3 marks; 2+ projects = 5 marks) | 05 |
| Total | 100 |
4. Scope of Work (Key Responsibilities of Selected NGO)
- Strengthening Anganwadi Services: Support ICDS guidelines, improve supplementary nutrition delivery.
- Nutrition Improvement: Design interventions for reducing malnutrition/stunting, growth monitoring.
- Anemia Management: Screening, linkage with health dept., awareness campaigns.
- SHG Kitchen Model: Strengthen 700 SHG-led kitchens for nutritious meal preparation.
- Provision of Hot Cooked Meals: Daily delivery to children (6 months to 3 years) at a fixed rate of ₹8 per meal per child (inclusive of preparation, packaging, transportation). Recipes specified (e.g., Paushtik Khichdi, Lapsi).
- Capacity Building: Train Anganwadi Workers (AWWs), SHGs, ASHAs, ANMs.
- Monitoring & Reporting: Develop MIS, report through WCD portal, support baseline/midline/endline assessments.
- Community Mobilization: IEC activities on nutrition, hygiene, health.
- CSR Compliance: Adhere to SECL’s CSR guidelines, fund utilization, branding, audits.
- Establish Local Office: Must set up a fully functional project office in Vidisha district within 30 days of work order.
5. Payment Terms
- Quarterly invoices with progress and SLA compliance reports.
- Payments subject to TDS and penalties.
- Payment within 90 days after acceptance of invoice.
6. Service Level Agreement (SLA) & Penalties
- Performance Benchmarks: Include timely office establishment, staff deployment (≥95% monthly), food quality, monitoring visits (≥90%), grievance redressal (within 7 days).
- Penalties: Daily fines for delays (e.g., ₹1,000/day for office setup delay; ₹2,000 per missed field visit).
- Cumulative Penalty Cap: 10% of quarterly payment. If this cap is reached for 3 consecutive quarters, the contract may be terminated.
7. Key Financial & Security Requirements
- EMD: ₹1,00,000 (forfeited if bid is withdrawn or successful bidder fails to sign agreement).
- Performance Security: 3% of Contract Value (to be submitted as Performance Bank Guarantee after award).
- Bid Validity: 180 days from submission date.
8. Important Dates & Process
- Pre-bid Meeting: 29/04/2026 at 3:00 PM (Online via Google Meet & offline at WCD Vidisha office).
- Last Date for Queries: 28/04/2026.
- Technical Bid Opening: 25/05/2026 at 3:00 PM.
- Submission Mode: Online only on MP Tenders Portal.
9. Critical Conditions & Liabilities
- Liability for Food Safety: The selected NGO bears full and exclusive responsibility for any illness, injury, or death caused by the food supplied. They must indemnify the department.
- No Sub-contracting: The contract cannot be assigned or sub-let.
- Termination: Can be triggered by default, insolvency, SLA breach, or for convenience (60 days’ notice).
- Jurisdiction: All disputes subject to courts in Vidisha, Madhya Pradesh.
- Force Majeure: Applicable as defined.
- Liquidated Damages: 0.5% per week of delay (max 10% of contract value).
10. Documents Required for Submission (Annexures)
- Annexure 1: Pre-bid Queries Format
- Annexure 2: Bid Cover Letter
- Annexure 3: Checklist for Eligibility Compliance
- Annexure 4: Project Details
- Annexure 5: Agency/Company Information
- Annexure 6: Self-Declaration (No blacklisting, etc.)
- Annexure 7: CA Certificate for Turnover (with UDIN)
- Annexure 8: Proposed Team Deployment
- Annexure 11: CA Certificate for Project Status (if ongoing)
- Annexure 12: CA Certificate for Sector-wise Payment Received (Nutrition, Healthcare, Social Welfare)
Summary of Probable Rejection Grounds
- Non-payment of tender fee/EMD.
- CA certificate without UDIN or not on letterhead.
- Missing mandatory documents (e.g., 12A/80G, NGO Darpan proof).
- Non-submission of audited financial statements.
- Failure to meet any pre-qualification criteria.
IMPORTANT DISCLAIMER: This post contains a summary generated by Artificial Intelligence (AI) for informational purposes only. SKILLSPEDIA.IN is a private entity and is not affiliated with any government agency. Document Access: To facilitate easy download, we may provide a backup copy of the tender document via Google Drive. Please note that the Tender Authority may issue updates (Corrigendums) at any time which may not be reflected in our copy. User Duty: Always verify details and check for updates on the Official Tender Website before bidding. We accept no liability for discrepancies or outdated information.