Expression of Interest (EOI) for Training of 15000 Volunteers on Disaster Management during Simhastha Kumbh Mela 2027

Key Information Snapshot (At a Glance)

1. Introduction

The Nashik-Trimbakeshwar Kumbh Mela Authority (NTKMA) has issued this Expression of Interest (EOI) for Skill Development Training to onboard a qualified consultancy firm for the Training of 15,000 Volunteers on Disaster Management during the Simhastha Kumbh Mela 2027 in Nashik, Maharashtra. This is among the world’s largest spiritual events, expected to draw millions of devotees. Trained volunteers are critical as first responders for crowd management, basic search & rescue, medical aid, and shelter camp management. The training rates are pre-fixed by the government at ₹1,800 per volunteer per day based on YASHADA Government Resolution dated 27 September 2023. Hence, this is a purely technical EOI – no financial or price competition. The procurement method follows Government of Maharashtra GR No. BKS-2014/Cr no. 82/part-III/Industries-4 dated 1 December 2016.

2. Objective

The primary objective of this skill RFP is to onboard a Training Organisation with deep community-level disaster management expertise. The goal is to create a trained cadre of 15,000 Disaster Management Volunteers (DMVs) who will act as efficient first responders during the Kumbh Mela. The training covers the Disaster Management Act 2005, PM’s 10 Point Agenda, SENDAI Framework, Sustainable Development Goals, Basic Search & Rescue operations on multiple hazards, Basic First Aid Trainings, Community based disaster management, Shelter Camp Management, Psychosocial Care, and Post-Disaster Need Assessment.

3. Key Dates & Deadlines (Updated)

4. EMD & Tender Fee

5. Scope of Work (Training & Deliverables)

The selected training partner will be responsible for:

• Module Development: Designing a training module in Marathi covering DM Act 2005, Incident Response System (IRS), Basic Search & Rescue, First Aid, Psychosocial Care, etc. – to be approved by NTKMA.
• Training Delivery: Conducting a 6-day residential training program for 15,000 volunteers, including classroom sessions, demonstrations, and field exercises.
• Batch Size (Revised as per Corrigendum II): Minimum 100 to maximum 300 participants per batch (revised from original 30 per batch).
• Logistics: Arranging food, accommodation, training venue, materials, banners, photography/video for all participants.
• Assessment: Conducting pre/post-training evaluations and providing feedback reports.
• Reporting: Submitting batch-wise reports, geo-tagged photos/videos, participant database, and training completion certificates.
• Follow-up: Providing post-training mentoring to ensure knowledge sustainability.

6. Eligibility Criteria for Training Partners (Post-Corrigendum II)

To participate in this EOI for skill development training, bidders must meet the following revised criteria (relaxed from original document):

7. Selection Criteria (Technical Evaluation – Revised as per Corrigendum II)

Since the rates are pre-fixed (₹1,800/day/volunteer), selection is based solely on a Technical Expression of Interest. The maximum technical score is 100 Marks. Minimum qualifying cut-off is 70 Marks.

8. Empanelment / Shortlisting Procedure

1. EOI Submission: Bidders submit technical proposals online via mahatender.gov.in.
2. Preliminary Evaluation: NTKMA checks eligibility (Clause 2.4.1) and qualification criteria (Section III).
3. Technical Presentation: Shortlisted bidders will be called to present their Approach, Methodology, and Training Plan to a Technical Committee. Failure in presentation leads to rejection.
4. Shortlisting: Bidders scoring 70+ marks are shortlisted. The authority reserves the right to restrict the shortlist to 8 consultants based on higher average turnover.
5. RFP Stage: Shortlisted consultants will be invited to the next RFP process.

9. Eligible Beneficiaries & Target

• Total Target to be Trained: 15,000 Volunteers
• Beneficiaries: Volunteers selected by NTKMA and relevant line departments.
• Job Roles / Focus Area: Disaster Management Volunteer (DMV), First Responder, Basic Search & Rescue, First Aid (CPR mandatory for trainers), Shelter Camp Management, Crowd Control, Psychosocial Support.

10. Training Duration & Logistics

• Duration per Volunteer: 6 Days (Residential)
• Batch Composition (Revised): Minimum 100 to maximum 300 volunteers per batch
• Trainer Certification (Clarified): CPR and Search & Rescue Certification are mandatory for affiliated trainers
• Logistics Responsibility: The training agency must fully manage food, accommodation, training halls, and materials for all participants for 6 days. The rate of ₹1,800/volunteer/day is all-inclusive.

11. Funding & Payment Conditions (Revised as per Corrigendum II)

• Pre-fixed Rate: ₹1,800/- per volunteer per day (including food, accommodation, training, materials). Total contract value approx. ₹16.20 Crores.
• Payment Mode (Revised): Batch-wise payment – released after successful completion of training for each batch of 2,000 volunteers. Payment shall be processed for each batch independently, subject to submission of required documents (attendance, geo-tagged photos, evaluation reports, etc.) and certification by NTKMA.
• No Financial Bidding: Since rates are government-pre-fixed (YASHADA GR), there is no price competition.

12. Mode of Submission & Address

• Mode: 100% Online (e-Procurement). No manual submissions accepted.
• Portal: https://mahatender.gov.in (Tender ID: 2026_UDDMH_1297034_1)
• Official for Queries: Nashik-Trimbakeshwar Kumbh Mela Authority, Old ZP Bhawan, Trimbak Naka, Nashik – 422101. Email: mahakumbhanashik@gmail.com

13. Other Key Terms & Conditions

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