Tender Summary: DSDE Odisha – Verification Agency RFP

Quick Glance (Key Information)

1. Introduction & Background

The Directorate of Skill Development cum Employment (DSDE), Government of Odisha, is the nodal agency for implementing short-term skill training programs across the state under various state and central skill development schemes. The Directorate manages the entire training lifecycle through the State’s MIS Portal, with approximately 35,000 candidates enrolled in FY 2025-26 through empanelled training partners (TPs), project implementation agencies (PIAs), and industry partners.

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To strengthen quality, transparency, accountability, and outcome-orientation, DSDE intends to engage an independent agency to undertake systematic, stage-wise verification of documents and data submitted by TPs/PIAs. The objectives are to:

• Ensure authenticity, completeness, and compliance of records
• Enable accurate and timely release of payments linked to milestones
• Mitigate risks of ineligible claims, duplication, or non-compliance
• Strengthen a transparent verification mechanism

2. Key Dates (Fact Sheet)

3. Eligibility Criteria (Pre-Qualification)

4. Technical Evaluation Criteria (100 Marks)

Minimum qualifying marks: 70% — Only bidders scoring ≥70% qualify for Financial Bid opening.

Technical Bid Score (ST) = Technical Score × 70/100

5. Financial Evaluation

• Method: Lowest Cost Selection (LCS)
• Financial bids of only technically qualified bidders (≥70%) will be opened
• Grand Total Price (excluding GST) for all services (A + B) will be considered for evaluation
• The L1 bidder (lowest total cost) among technically qualified bidders will be declared the Final Selected Bidder
• If L1 fails/denies, DSDE may negotiate with L2 at L1 rates; EMD of defaulting bidder forfeited
• Tie-breaking: (i) Highest average annual turnover → (ii) Turnover in FY 2024-25 → (iii) Higher number of similar assignments
• Predatory/abnormally low bids may be rejected if not adequately justified

Financial Bid Structure (per candidate)

A. Data & Document Verification:

1. Lodging & Boarding (month-wise)
2. Assessment & Certification
3. Training completion verification
4. Post-placement verification (to release last tranche)

B. Placement Verification:

1. Desktop Verification
2. Field Verification

6. Scope of Work (Terms of Reference)

The agency shall carry out end-to-end verification across all stages:

6.1 Planning

• As-Is assessment of current data flow and documents
• Preparation of verification checklist with DSDE
• Orientation of PIAs/TPs
• Finalizing reporting formats

6.2 Data Verification/Validation & Field Visits

A. Training, Lodging & Boarding, Assessment & Certification:

• Verify lodging/boarding during entire training duration
• Attendance via AEBAS (Aadhaar Enabled Biometric Attendance System) for hostel & training center
• Assessment cost based on candidates appeared (as per State MIS Format II)
• Payment calculations as per documents/invoices
• Check documents for release of training cost in two tranches (70% post assessment & certification; 30% on 70% verified placement)
• 100% desk verification of all trainees

Deliverables: Batch-wise verification reports highlighting ineligible candidates, billing anomalies

B. Placement Data:

• 100% desk verification of all placement data
• 30% field verification of desk-verified data (in-person at employer premises)
• Payments computed as per actuals subject to verification

C. Post-Placement Verification:

• Batch-wise verification to determine eligibility for final tranche release
• Scrutiny of invoices based on placement verification results

6.3 Data Analysis

• Analyze verified data using data analytics tools
• Identify trends, gaps, anomalies, process improvements
• Detect data/document anomalies
• Reports to include insights from data analysis

6.4 Points to Note

• Each batch: max 30 candidates
• 1000–1200 batches per financial year
• 100% desk & data verification at all stages
• Coordination with TP, Employer, DSDEOs/nodal officers
• Up to one re-verification at no additional cost
• AI-based solutions and emerging technologies encouraged (preference to tech-enabled methodologies)
• Support queries and follow-up actions

7. Timelines of Verification

Note: Batches assigned via portal/email (date = T/T-1). If stakeholder unreachable, timeline suspended with proof of multiple contact attempts; DSDE will support coordination.

8. Payment Terms

• Payment on per-candidate basis (as per actuals) at rates quoted in Financial Bid
• Subject to acceptance of verification reports and supporting documents
• Payment made on submission of reports after each stage
• DSDE reserves right to seek additional documents/clarifications before payment

9. Contract Terms & Conditions (Key Highlights)

10. Submission Requirements

Envelope Structure (Two-Bid System)

Part A: Technical Bid (sealed envelope) containing:

• Pre-Qualification Documents
• Bid Processing Fee (DD)
• EMD (Bank Guarantee)
• Technical Proposal Document

Part B: Financial Bid (sealed envelope)

Both envelopes must be packed in a separate sealed outer cover marked:

“Proposal for Selection of an Agency for Verification of Training and Placement documents under Skill Development Schemes of DSDE”

Address:

The Director
Directorate of Skill Development cum Employment
Niyojan Bhawan, Sriya Square, Unit-3
Bhubaneswar, Odisha – 751001

Mandatory Documents (Technical Bid)

Bid Preparation Requirements

• Bids in English only (translations attested)
• Hard bound, indexed, page-numbered with cross-references
• Signed by authorized signatory
• Incomplete/loose bids summarily rejected
• Bids via email/online/soft copy/hand delivery not accepted
• Late bids returned unopened

11. Important Notes

• RFP Fee and EMD exemption are NOT available to any bidder
• DSDE reserves the right to reject any/all proposals without assigning reasons
• DSDE may modify/amend RFP; changes posted only on https://skillodisha.gov.in
• No contractual obligation arises until formal contract signed
• Bidders must conduct their own due diligence; DSDE disclaims all liability for accuracy
• Pre-bid queries to: rfp@dsde.odisha.gov.in with specified subject line
• Corrigendum/addendum binding on all bidders once uploaded

12. Annexures Reference

Contact for Queries: rfp@dsde.odisha.gov.in
Website: https://skillodisha.gov.in/ (Tender/Notice Section)

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