Tender Summary – CEPMIZ Phase II, Tumkur (Karnataka)
Key Information at a Glance
| Parameter | Details |
|---|---|
| State | Karnataka |
| Issuing Authority | Joint Director of Agriculture (JDA), Tumkur District |
| Title of Tender/RFP | Selection of Voluntary Organizations (VOs)/ NGOs / Agencies for Assisting PIAs & District JDAs in DPR preparation under CEPMIZ Scheme (Phase II) – Tumkur District |
| Value of Tender | Not explicitly mentioned as a total contract sum; financial bid is to be quoted by bidders (Cost Estimation Table provided for 14 projects, 31 sub-watersheds, area ~49,375 Ha) |
| Tender Fee | Not specified (free download from e-procurement portal) |
| EMD (Earnest Money Deposit) | ₹2,00,000 (Rupees Two Lakhs only) |
| Last Date for Submission | 12-06-2026 (Hard copy by 4:00 PM; Online by 5:00 PM) |
| Time of Submission | Online: 5:00 PM; Hard copy: within office hours (4:00 PM) |
| Mode of Submission | Through Karnataka Public Procurement Portal (https://kppp.karnataka.gov.in) + Hard copy of technical documents |
| Download Tender/EOI | Available at Karnataka PPP (KPPP) portal – search for Ref. No. NO.2/JDA/Tumkur/CEPMIZ PHASE-2/NGO TENDER//2026-27/CALL-2 OR VIEW TENDER FROM HERE (Optional) |
1. Overview & Background
The Government of Karnataka, through the Joint Director of Agriculture (JDA), Tumkur, has issued this Request for Proposal (RFP) to select eligible NGOs/VOs/Agencies for assisting in DPR preparation activities under the Comprehensive Environment Plan for Mining Impact Zone (CEPMIZ) Scheme – Second Phase in mining-affected taluks of Tumkur district.
Main activities include:
- Awareness creation, mobilization & orientation of people
- Baseline survey
- Participatory Rural Appraisal (PRA)
- Traverse survey
- Net planning
- Beneficiary identification (Horticulture/Forestry/Livelihood/SCN works/Livestock)
- Assisting PIAs & District JDA in DPR preparation
2. Important Dates
| Event | Date & Time |
|---|---|
| RFP available on portal | 25-05-2026 |
| Pre-bid meeting | 01-06-2026 at 11:30 AM |
| Last date for online submission | 12-06-2026 by 5:00 PM |
| Last date for hard copy submission | 12-06-2026 by 4:00 PM |
| Opening of Pre-qualification | 15-06-2026 at 12:00 PM |
| Opening of Technical Tender | 19-06-2026 at 11:00 AM |
| Opening of Financial Tender | 22-06-2026 at 11:00 AM |
3. Selection Method
Least Cost Selection (LCS) with Three Cover System:
- Pre-Qualification Cover
- Technical Proposal Cover
- Financial Proposal Cover
Only bidders qualifying in Pre-Qualification and securing minimum 75% in Technical Evaluation will have their financial bids opened.
4. Pre-Qualification Criteria (Mandatory)
| Sl. No. | Criterion | Document Required |
|---|---|---|
| 1 | Legal registration in India; existence for 10–15 years | Registration certificate + renewal up to 2025-26 |
| 2 | Cumulative turnover ₹6 Crores (last 5 financial years: 2020-21 to 2024-25) | CA-certified turnover certificate, balance sheet, audit report |
| 3 | Minimum 3 multi-year Agriculture/Watershed/NRM/Livelihood projects in last 15 years (at least 1 watershed project) | Performance certificate from Officer ≥ Joint Director rank + agreement/completion certificate |
| 4 | Not blacklisted/debarred by any Govt/PSU/World Bank | Notarized affidavit (Form 3A(iii)) |
| 5 | Registered on NGO Darpan (NITI Aayog) | Darpan registration certificate with Unique ID |
| 6 | GST registration | GST certificate |
| 7 | IT returns for last 5 years (2020-21 to 2024-25) | ITR acknowledgements |
Note: Slum development, child welfare, drinking water supply, catering, stationery supply, civil works are not considered for qualification.
5. Technical Evaluation Criteria (Maximum Points: 100)
| Sl. No. | Criteria | Points |
|---|---|---|
| 1 | Experience in relevant field (15+ years = 30 pts; 11-15 yrs = 25; 10 yrs = 20) | 30 |
| 2 | Number of relevant projects (>15 projects = 30; 11-15 = 25; 6-10 = 20; 5 = 10) | 30 |
| 3 | Cumulative turnover (>12 Cr = 30; 9-12 Cr = 20; 7-9 Cr = 15; 6-7 Cr = 10) | 30 |
| 4 | Awards (National = 5; State = 3; District = 2) | 10 |
Minimum qualifying technical score: 75% (75 points)
Only bidders with ≥75 points move to financial evaluation.
6. Financial Proposal Details
- Bidders to quote Value (Amount in Rupees only) in the financial folder on KPPP portal.
- Cost estimation includes:
- Awareness activities (Gram Sabha, Jatha, Street play, Wall writing, Pamphlets, Orientation)
- Baseline survey enumerator honorarium & data upload
- CBO formation (SHG, UG, EC)
- Map printing (Net plan, sub-watershed, cadastral, LULC, drainage, soil/slope)
- PRA exercise, Traverse survey, Compilation & data consolidation
- Base line survey format printing costs to be borne by JDA – not to be included by agency.
7. Key Conditions & Restrictions
- One NGO can implement activities in only one district (CEPMIZ Phase II covers Ballary, Chitradurga, Tumkur – order of preference to be given in Form 3A(v)).
- Sub-contracting not allowed.
- Kannada language proficiency required for staff (speak, read, write).
- Android mobile & web application knowledge mandatory.
- Bank Guarantee of 5% of contract value after award (returned after DPR approval).
- Contract subject to KMERC approval and availability of funds.
- Penalty for delayed submissions: 0.5% of total contract value per week (capped as per activity).
- Client can inspect books of accounts, reject proposals, or terminate for unsatisfactory performance.
8. Documents to be Uploaded (Signed & Sealed, PDF only)
- Technical Forms: 3A(i to v), 3B, 3C, 3D, 3E (I, II, III), 3F(i to vi)
- Registration, renewal, Darpan ID, GST, PAN, TAN
- CA-certified turnover & audit reports (5 years)
- ITR acknowledgements (5 years)
- Performance certificates (Joint Director rank or equivalent)
- Notarized affidavit on blacklisting
- Power of Attorney (₹500 stamp paper)
- Order of preference for CEPMIZ districts
Do not submit financial proposal in hard copy – only quote online.
9. Penalty Clause Highlights
| Activity | Timeline | Penalty beyond consideration period |
|---|---|---|
| Awareness & mobilization | 30 days | 0.5% per week (max 2 weeks) |
| Baseline survey | 120 days | 0.5% for 10-15 days delay, then 0.5%/week (max 3 weeks) |
| PRA, Traverse survey, Net planning | 120 days | 0.5% for 10-20 days delay, then 0.5%/week (max 3 weeks) |
| Assisting in DPR | 150 days | 0.5% for 15-20 days delay, then 0.5%/week (max 3 weeks) |
10. Jurisdiction & Discretion
- Courts at Tumkur city have jurisdiction.
- Tender Inviting/Accepting Authority has the right to accept/reject any proposal or cancel the tender process without assigning any reason.
- Mere technical qualification does not guarantee award of work.
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