Selection of Consulting Agency for conducting Training Need Assessment (TNA) and developing Competencies-Based Curriculum in World Bank Funded Enhanced Landscape and Ecosystem Management Project (ELEMENT)

Key Information at a Glance

Detailed Summary of the RFP Document

1. Basic Information

• Client: SFDA Tripura (State Forest Development Agency), Government of Tripura.
• Project: Enhanced Landscape and Ecosystem Management Project in Northeastern Region (ELEMENT), Tripura (P179935).
• Financing: World Bank (IBRD Loan No. IBRD-97360).
• Selection Method: Quality and Cost-Based Selection (QCBS) – Direct RFP without Expression of Interest (EOI).
• Contract Type: Lump-sum contract.
• Proposal Validity: 120 calendar days from the last submission date.

2. Objective of the Assignment

To hire a consulting agency to:

1. Conduct a comprehensive, competency-based Training Needs Assessment (TNA) for the ELEMENT Project.
2. Develop a competencies-based curriculum and a capacity development framework for project stakeholders (Forest Department, community institutions, line departments, etc.).

3. Scope of Services (10 Key Tasks)

The selected agency will perform the following interlinked tasks:

• Task 1: Prepare an Inception Report with methodology, sampling strategy (8 districts, 19 subdivisions, 58 ranges), and work plan.
• Task 2: Conduct Stakeholder & Institutional Mapping (government, PRI, JFMCs, SHGs, etc.).
• Task 3: Align the ELEMENT Competency Framework & Design TNA tools (KSA-based).
• Task 4: Facilitate a Validation Workshop for the TNA design.
• Task 5: Conduct Field-Level Data Collection using global KSA standards.
• Task 6: Perform Institutional & Functional Capacity Gap Analysis.
• Task 7: Develop a Capacity Development Strategy & Phased Roadmap (5-year).
• Task 8: Prioritize training needs and define Training Architecture.
• Task 9: Develop a Competency-Based Curriculum & Outline-Level Training Modules (not full detailed manuals).
• Task 10: Final validation, documentation, and creation of knowledge products (TNA Toolkit, Good Practices Repository).

4. Duration & Location

• Duration: 4 months (initial term), commencing 15 days after the effective date.
• Location: Tripura (fieldwork in selected districts under the ELEMENT Project).

5. Team Composition (Key Experts & Field Staff)

The consulting agency must provide the following Key Experts (CVs to be evaluated):

• K-1: Team Leader / Senior Capacity Development Specialist (15+ years experience)
• K-2: Institutional Assessment & Governance Specialist (7+ years)
• K-3: Biodiversity, Climate & Ecosystem Management Specialist (7+ years)
• K-4: Landscape/ Microplanning Specialist (7+ years)
• K-5: Value Chain Expert (7+ years)
• K-6: Training Specialist (5+ years)
• Field Staff: 16 nos. (Bachelor’s degree, 2-3 years experience in field data collection)

6. Technical Evaluation Criteria (Total 100 points)

• Mandatory Criteria (Pass/Fail):
  • Successfully completed similar assignment (TNA, Skill Gap Studies) in forestry/NRM/rural livelihood with project value ≥ Rs. 20 lakhs in last 5 years (FY 2020-25).
  • Minimum average annual turnover of Rs. 20 lakhs (last 5 FYs).
• Part B: Scoring (Minimum technical score to pass: 70)
  • I. Specific Experience of the Consultant (15 points): Points for similar projects (max 10) + bonus 5 for at least one project in North-East India.
  • II. Methodology & Work Plan (35 points): Understanding (5), Technical Approach (15), Work Plan (15).
  • III. Key Experts’ Qualifications (50 points): 6 positions evaluated on General qualifications (20%), Adequacy for assignment (70%), Local experience/language (10%).

7. Financial Evaluation & Combined Score

• Currency: Indian Rupees (INR).
• Taxes: GST payable on contract value will be reimbursed by the Client; TDS will be deducted at source.
• Formula: Sf = 100 x Fm/F (where Fm = lowest financial proposal).
• Weights: Technical = 70% , Financial = 30% .

8. Submission & Opening Schedule

• Pre-proposal Conference: 30th May 2026 at 11:30 AM (Virtual via Google Meet).
• Last date for clarifications: 15 days prior to submission deadline (i.e., around 31st May 2026).
• Technical Proposal Opening: 15th June 2026 at 16:30 local time (online and in-person at Aranya Bhawan, Agartala).
• Financial Proposal Opening: After technical evaluation (minimum 10 business days after notification of technical scores).

9. Key Conditions & Restrictions

• Joint Venture (JV) & Sub-consultants: Not Allowed.
• Only One Proposal: A firm cannot submit more than one proposal.
• No Standstill Period: Contract signing will happen directly after award notification.
• Code of Conduct: Mandatory SEA/SH performance declaration and Code of Conduct form submission.
• Conflict of Interest: Strict rules apply, including restrictions on prior relationships with Client’s staff.
• Eligibility: Firms from all countries are eligible unless sanctioned by the World Bank or prohibited by UNSC resolutions/Indian law.

10. Deliverables & Payment Schedule (Lump-sum)

Payments are linked to 10 deliverables (total 100%):

1. Inception Report (10%)
2. Stakeholder Mapping Report (5%)
3. Competency Framework & TNA Design (5%)
4. Validation Workshop Report (5%)
5. Field Data Sets (15%)
6. Capacity Gap Analysis Report (5%)
7. Capacity Development Strategy (10%)
8. Training Prioritization & Architecture (10%)
9. Curriculum & 5-Year Training Calendar (10%)
10. Final Consolidated Report, TNA Toolkit, Good Practices Repository (25%)

Note: Payments are released within 30 days of submission and acceptance of deliverables by the ELEMENT Project, TSFDA.

11. Contract & Dispute Resolution

• Contract Type: Lump-sum (Standard World Bank form).
• Governing Law: Law of India.
• Arbitration: As per the Arbitration & Conciliation Act, 1996 of India.
• Liability limitation: Consultant’s liability limited to a multiplier of the total contract value (except in cases of gross negligence/willful misconduct), to be negotiated.

12. Important Documents to be Submitted

• Technical Proposal (FTP): Forms TECH-1 to TECH-8, Power of Attorney, Consultant’s Organization & Experience, Methodology, Work Plan, CVs, Code of Conduct, SEA/SH Declaration.
• Financial Proposal: Forms FIN-1 to FIN-4 (Summary, Remuneration, Reimbursables).

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