TENDER AT A GLANCE (Key Information)
| Parameter | Details |
|---|---|
| 1. State | Gujarat |
| 2. Issuing Authority | Director of Civil Aviation, Government of Gujarat |
| 3. Title of Tender/RFP | Tender for Setup of Flying Training Institute at Mandvi Airstrips of Gujarat State (Slot No. 2) |
| 4. Value of Tender (Minimum Annual Fee) | ₹37,75,000 per annum + applicable GST (ceiling price; bids must be higher) |
| 5. Tender Fee | ₹2,950 (non-refundable, with GST) via Demand Draft |
| 6. EMD (Earnest Money Deposit) | ₹1,00,000 via Demand Draft (from a local bank) |
| 7. Last Date of Submission (Online + Physical Docs) | 15 June 2026 up to 18:00 hrs (6:00 PM) |
| 8. Time of Submission | 18:00 hrs IST |
| 9. Mode of Submission | Online (financial bid on www.nprocure.com) + Physical (Technical Bid Envelope by post/courier/hand) |
| 10. Download Tender/EOI | https://cad.nprocure.com or https://www.nprocure.com (Available from 25 May 2026, 11:00 hrs) OR VIEW TENDER FROM HERE (Optional) |
Detailed Summary of the EOI / Tender Document
1. Objective
The Government of Gujarat (Civil Aviation Department) invites DGCA-approved Flying Training Organizations (FTOs) to set up and operate a Flying Training Institute at Mandvi Airstrip (Slot No. 2). The selected bidder will provide ground and flying training as per DGCA rules.
2. Key Details
| Item | Information |
|---|---|
| Location | Mandvi Airstrip (Coordinates: 22°50’22.79″N, 69°18’16.87″E) |
| Land for Institute | 1500 sq. mt. (within 72 Hectare total airstrip area) |
| Runway | 1500 m x 30 m |
| Contract Period | 10 years from signing of agreement |
| Minimum Annual Bid | ₹37.75 lakh + GST (bids must be higher than this) |
| Escalation | 5% automatic increase every next year |
| Security Deposit | 5% of total tender amount (10 years’ rental) before agreement |
3. Eligibility & Technical Qualification
- Company registered in India (or proprietorship with valid GST).
- Not blacklisted by DGCA, BCAS, AAI, Govt., or PSU.
- Valid PAN/TAN and GST registration.
- Must have DGCA approval (if any), security clearances, and NOC from AAI (as applicable).
- Financial turnover proof for last 3 years + IT returns.
4. Scope of Work & Responsibilities of FTO
- Setup entire flying training institute within 18 months (extendable by max 3 months).
- Provide all technical staff, safety equipment (ambulance, fire fighting), and maintenance of runway/taxiway/apron.
- Obtain all clearances (DGCA, BCAS, AAI, MHA, etc.).
- ATC and night flying facilities (if required) are FTO’s responsibility.
- No utilization charges for airstrip for training flights, but any commercial activity (photo shoot, survey, etc.) will attract fees.
- Cross-country flying charges at other airports to be borne by FTO.
5. Financial Bid & Evaluation
- Highest bidder (H1) above ₹37.75 lakh wins the slot.
- Bids are online only (N-Procure), without price mention in technical bid.
- If H1 fails to sign agreement within 30 days of LoA, H2 may be negotiated with at ≥ H1 price.
- Minimum two bids required per slot for allocation.
- One bidder can apply for only one slot.
6. Payment Terms
- Year 1 – Quarterly equal installments.
- Year 2 to Year 10 – Annual advance payment (30 days before each cycle year).
- Annual rental increases by 5% automatically every year.
- Municipal taxes & penalties borne by FTO.
7. Termination Clauses (Key Risks)
- Non-payment of rent leads to termination with 3 months’ notice.
- Regulatory non-compliance (DGCA, CAR, etc.) → immediate termination & forfeiture of security deposit.
- Operations closed >3 consecutive months (non-force majeure) → deposit seized.
- Default, insolvency, or closure by any authority → termination & auction of assets (including aircraft) by Government to recover dues.
8. Other Important Conditions
- VVIP/State operations take priority – FTO may be asked to stop operations for up to 30 days (no compensation).
- Civil Aviation Dept can allot slots to other operators at same airstrip.
- Airstrip closure >30 days (maintenance) → rent relaxation of ₹1 lakh per 30 days in next cycle.
- Jurisdiction: Ahmedabad/Gujarat.
- Confidentiality clause strictly applies.
9. Pre-bid Meeting
- Date & Time: 08 June 2026 at 12:00 hrs
- Mode: Physical at Ahmedabad OR Virtual (email 24 hrs in advance to mgr-meh-gujsail@gujarat.gov.in and director-cad@gujarat.gov.in for link)
10. Bid Validity
- 180 days from last submission date.
Critical Takeaways for Bidders
- This is a highest-bidder-wins tender with a 10-year lock-in and 5% annual escalation.
- Significant operational risks – No compensation for VIP/VVIP disruptions up to 30 days; full responsibility for infrastructure, ATC, fire, maintenance.
- Strict termination – Even 3 months of closure (non-force majeure) forfeits deposit.
- Asset seizure clause – Government can auction aircraft/equipment on default.
- Physical + online hybrid process – EMD and Tender Fee DD must reach before online bid closing; otherwise disqualification.
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